Job title: Administrative Assistant
Company: PetSmart
Job description: About the Team:PetSmart Charities is committed to finding lifelong, loving homes for all pets by supporting programs and thought leadership that bring people and pets together. Through its in-store adoption program in all PetSmart® stores across the US and Puerto Rico, PetSmart Charities helps to find forever homes and families for more than 500,000 shelter pets each year. To learn more visit www.petsmartcharities.org. About the Location:Collaborative & Flexible Work Environment: We believe in fostering growth, teamwork and creativity in a dynamic workplace. This role is based at PetSmart’s Phoenix Home Office, where associates currently enjoy the benefits of in-person collaboration while having the flexibility to work remotely one day per week (a “flex workday” with leader approval), and an expected four days in the office. At PetSmart, you’ll be part of an engaging and supportive environment designed to help you and our teams thrive.About the Job:This role will work in our Phoenix Home OfficeFull-time Administrative Assistant – CharitiesThis full-time position is 40 hours per week and will be performed during normal business hours; up to one day a week of remote work may be considered.Responsibilities include:The position will provide administrative duties for the Leadership Team (6 directors) and assist with planning and execution for offsite meetings. Based on the timing of offsite meetings, some weeks may require more (or less) time allocated to each function; the associate will need to manage duties accordingly.Admin functions (estimated at 30 hours per week):
- Manage calendars, plan, coordinate, and prepare for meetings and events, including catering when needed
- Manage different and often conflicting schedules, projects or activities, such as Charities department uniform orders, coordinating with vendors for consulting or offsite events, etc.
- Handle travel arrangements for directors
- P-Card management and expense reimbursement requests for directors
- Sort and deliver daily mail
- Process new hires & terminations in their area, including computers, phones, updating floor maps & other necessary administrative paperwork. Ensure associates have necessary supplies, nametags, business cards, etc.
- Department duties including preparing and sending kudoboards, attendance/support at department meetings, ordering supplies, etc.
Off-site program meetings (estimated at 10 hours per week):
- Plan, coordinate, and prepare for meetings and events
- Identifying and coordinating details with meeting location
- Scheduling caterers and dinner events
- Ordering supplies for meeting
- Coordinating hotel room blocks
- Assisting with communications for meeting attendees
Experience / Qualifications
- Minimum 3 years of experience as administrative assistant or similar role
- Must possess a “can-do” attitude with the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
- This person must be very detail-oriented, a self-starter, maintain confidentiality, multitask, and work with minimal supervision.
- This person must have excellent interpersonal and communication skills, demonstrated problem solving, prioritization and organizational skills
- Experience managing and coordinating ad hoc project experience
- Proven MS Office skills required with an emphasis on PowerPoint, Outlook, Excel, Word and Adobe Acrobat
- Ability to work in a fast-paced environment
About the Culture:At PetSmart, we work hard to create a culture where and we celebrate the unique stories, backgrounds, and experiences our associates share. These experiences not only bring new perspectives in shaping our Belonging culture but they’re core to PetSmart’s success.Not sure if you meet 100% of the position requirements and whether you should apply? We’d still like to hear from you and encourage you to apply with us! You just may be the ideal candidate for this role, and if not this one, perhaps another position.Our home office offers outstanding amenities in a fun and rewarding workplace including:
- Pet friendly environment, bring your pets to work!
- On-site Dog Park
- “Top Dog” gym with equipment, fitness classes, massage therapists and personal trainers
- “Sit & Stay” Café serving fresh breakfast and lunch options
- On-site coffee bar
- “Lil’ Paws” learning center and onsite daycare facility (associate paid)
- Volunteer events with PetSmart Charities
- Learn more about #LifeAtPetSmart here:
- Check out Associate stories and share in some celebrations at PetSmart:
- Explore PetSmart Benefits here:
- If you don’t already live in the Phoenix area here’s a guide to the area:
PetSmart provides an equal opportunity for all associates and job applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other legally protected characteristics.
Expected salary:
Location: Phoenix, AZ
Job date: Sat, 12 Apr 2025 00:32:17 GMT
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