Job title: Administrative Coordinator II
Company: Texas A&M University
Job description: Job Title Administrative Coordinator IIAgency Texas A&M University Health Science CenterDepartment Rural And Community Health InstituteProposed Minimum Salary CommensurateJob Location College Station, TexasJob Type StaffJob DescriptionOur CommitmentTexas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.Who we areAs one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.What we wantWe are seeking a highly organized and proactive Administrative Coordinator II to manage our office operations and provide comprehensive administrative support to the Rural and Community Health Institute (RCHI). The ideal candidate will oversee daily office functions, act as the primary contact for visitors and clients, and ensure smooth office procedures. They will also support programmatic operations by compiling reports, managing data, and coordinating marketing efforts. Additionally, this role involves scheduling and coordinating meetings, events, and travel arrangements for leadership. Strong communication skills, attention to detail, and the ability to handle multiple tasks are essential for success in this position.What you need to knowSalary: Compensation will be commensurate to the selected hire’s experience.Schedule/Location: Located in College Station, this position is onsite only with a typical schedule of Monday – Friday 8 a.m. to 5 p.m. This position may occasionally require work beyond normal office hours and/or work on weekends.Please note: This position is grant funded; future employment may be contingent upon future funding.What you need to doApply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.Required Education and ExperienceBachelor’s degree or equivalent combination of education and experienceThree years of experience in office administrationPreferred QualificationsBachelor’s degree5 years of office management experienceFamiliarity with Texas A&M operational policies and proceduresProficient in Texas A&M applications including Concur, AggieBuy, WorkDay, and CanopyWorking knowledge of Microsoft 365 applications, including SharePoint and OneDriveKnowledge, Skills, and AbilitiesWorking knowledge of Microsoft 365 applications, including SharePoint and OneDriveExperienced in developing presentations in Canva and PowerPointAbility to effectively communicate both orally and in writingExcellent communication and presentation skillsStrong interpersonal and organizational skillsAbility to orally comprehend and express information and use inductive and deductive reasoningAbility to positively and professionally interact with clients, staff, and groupsAbility to multitask and work cooperatively with othersResponsibilitiesOffice Administration: Serves as the onsite office manager and is responsible for the daily opening/closing of the office at 8am and 5pm. Acts as the primary point of contact for visitors, clients, building maintenance and parcel deliveries. Develops, updates, and monitors office procedures and ensures adherence to office protocols. Manages shared digital storage of files, business contacts, records. Responsible for office space, office supplies, mail and equipment and coordinates the maintenance of office equipment. Participates in meetings, webinars, etc. on A&M operational functions and disseminates related information to leadership. Prepares and takes minutes at meetings. Researches, interprets, compiles and responds to inquiries about TAMU rules, regulations, policies, and procedures. Conducts annual RCHI inventory. Attends meetings or committees on behalf of supervisor. Makes recommendations for process improvements and/or administrative changes. Develops and maintains knowledge and understanding of relevant state guidelines. Manages correspondence and communications for the office.Programmatic Support: Participates in the planning and execution of programmatic operations. Compiles organizational reports and/or presentations and collects and manages relevant programmatic information and data. Coordinates all marketing and promotional materials and resources, (e.g. website, social media) in conjunction with university and external marketing teams. Performs special analyses and project summaries as assigned. Performs other duties as assigned by leadership.Meeting, Events, Travel: Provides administrative support to the leadership, including, but not limited to, scheduling, and coordinating meetings and events. Manages appointments for the CEO/COO, and conducts correspondence as needed. Coordinates staff, leadership, and other departmental meetings, including seminars and special events and may provide on-site support. Coordinates travel arrangements and completes travel requests and expense reports for the CEO.Why Texas A&M University?We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes., with Texas A&M contributing to employee health and basic life premiumsof annual paid holidaysUp to and at least each monthAutomatic enrollment in theHealth and Wellness:Professional Development: All employees have access to free training, webinars, and limited financial support to attend conferences, workshops, and morefor completing a degree while a Texas A&M employeea program at Texas A&M that has been built by employees, for employeesInstructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Expected salary:
Location: College Station, TX
Job date: Sun, 23 Mar 2025 05:18:47 GMT
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