Job title: Senior Administrative Coordinator I – Dog Aging Project
Company: Texas A&M University
Job description: Job Title Senior Administrative Coordinator I – Dog Aging ProjectAgency Texas A&M UniversityDepartment Vet Med Small Animal Medicine & SurgeryProposed Minimum Salary $4,750.00 monthlyJob Location College Station, TexasJob Type StaffJob DescriptionOur CommitmentTexas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.Who we areThe Texas A&M School of Veterinary Medicine & Biomedical Sciences (VMBS) is an institution that represents 100 years of growth from a small school of veterinary medicine in 1916 to its present role as a major veterinary educational, medical, and research center. Today, we are one of the largest schools of veterinary medicine in the United States, training nearly 600 Doctor of Veterinary Medicine students each year. We support collaboration and teamwork that turns today’s discoveries into proactive solutions for animals, humans, and the environment. Together, we strive to support the goals of the faculty, staff and students in teaching, research and outreach programs. To learn more, please visit our websiteThe Dog Aging Project is an innovative research initiative that brings together a community of dogs, owners, veterinarians, researchers, and volunteers to carry out the most ambitious canine health study in the world. The Dog Aging Project team will follow tens of thousands of companion dogs for ten years or more in order to identify the biological, lifestyle, and environmental factors that maximize healthy longevity. We expect to gain insights that will increase our ability to prevent, diagnose, and treat age-related diseases, thereby helping our dogs, and by extension, ourselves, live longer, healthier lives.What we wantThe Senior Administrative Coordinator I manages calendars, plans meetings and events, coordinates staff searches, maintains project online resources, and compiles documents for annual evaluations. The position provides technical information regarding programs and responds to inquiries, coordinates the purchasing and oversees the maintenance of office supplies and laboratory supplies, monitors grant accounts, and assists in budget development. The Senior Administrative Coordinator I also monitors project timelines and identifies issues and coordinates special projects as needed.What you need to knowSalary: starting at $57,000 annuallyResume/Cover Letter: A cover letter and resume are strongly recommendedPlease note: This position is grant funded; future employment may be contingent upon future funding.Required Education and ExperienceBachelor’s degree or equivalent combination of education and experienceSix years of experience in office administrationRequired Special Knowledge, Skills, and AbilitiesKnowledge of word processing and spreadsheet applicationsKnowledge of Excel spreadsheets and database applicationsStrong verbal and written communication skillsStrong interpersonal and organizational skillsAbility to use discretion in and independent judgment with respect to matters of significance or sensitive confidential mattersAbility to present information clearly and conciselyAbility to build strong working relationships and a positive work environmentAbility to multi-task and work cooperatively with othersBasic bookkeeping knowledge regarding accounts payables and tracking expendituresBasic knowledge of budget preparation and monitoringPreferred QualificationsMasters or Bachelor’s degree in Business, Accounting, Communications, or a related fieldExperience in providing quality customer serviceProficient knowledge of spreadsheet applicationsProficient knowledge of Microsoft Word, Excel, and Google DriveKnowledge of Concur, Canopy, and Microsoft OfficeWorking knowledge of standard office equipment and phone linesKnowledge of shipping packages through Federal Express, USPS, and UPSAdvanced knowledge of standard bookkeeping practicesKnowledge of budget preparation and monitoringKnowledge of grant administrationResponsibilitiesAdministrative Support: Coordinates administrative support functions for the Dog Aging Project. Develops administrative objectives and strategies & participates in the resolution of operating problems. Serves as the Assistant to the Chief Veterinary Officer. Prepares itineraries and coordinates travel. Plans and coordinates meetings, seminars, and other special events. Coordinates and maintains calendars for department and the Chief Veterinary Office. Plans and coordinates administrative activities and services. Reviews and signs documents for supervisor. Handles complex and confidential issues. Maintains current knowledge, interpretation, and application of University Policy. Formulates, interprets, and/or implements office and project policies and procedures documents, such as SOPs, handbooks, staff evaluation guidelines, and the project strategic plan. Makes recommendations to office and project policies and procedures documents. Monitors compliance with policies and procedures. Assists in the preparation of staff and post-doc annual reviews. Coordinates the purchasing and oversees the maintenance of office supplies and laboratory supplies. Maintains bookkeeping records, monitors and assists in budget development. Monitors project timelines and identifies issues. Monitors grant accounts and assists in the coordination of daily workflow and resolution of complex, confidential matters. Serves as point of contact for purchasing and vendor contracts for the Dog Aging Project. Coordinates shipping through various carriers.Coordinator: Works with the Chief Veterinary Officer and Human Resources to post job announcements and schedule interviews. Monitors position postings through Workday and coordinates with HR throughout the application, review, hiring, and onboarding processes, following TAMU guidelines and policies. Supervises assigned staff, plans work, and determines work priorities. Works with the Chief Veterinary Officer to design, coordinate, schedule, invite attendees, and host meetings. Works independently and in conjunction with other staff to plan and coordinate workshops within the department and externally. Represents the Chief Veterinary Officer in meetings with Development, Facilities, Communications and Human Resources.External Communications and Outreach: Coordinates and maintains project and office files and records according to University guidelines and policies, as well as requirements stipulated in execution of the Dog Aging Project. Manages special projects as needed. Monitors project timelines and identifies issues. Performs special analyses and project summaries. Updates elements of the shared Google Drive, in coordination with content matter specialists within the office. Coordinates and maintains up-to-date files and protocol for access by project stakeholders external to the University. When appropriate, assists staff with designing and creating branded materials on behalf of the Dog Aging Project for distribution. Communicates with project participants using a ticket tracking system. Coordinates the triaging of incoming logistics tickets.Reports and Correspondence: Coordinates the drafting and creation of correspondence, reports, and various other documents related to grants, budgets, and projects. Maintains detailed receipts and records of expenditures. Ensures accuracy for all purchase, invoices, and services rendered or provided. Coordinates and/or reconciles credit card transactions. Prepares and reviews operational and special reports.Other: Performs other duties as assigned.Why Texas A&M University?We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes., with Texas A&M contributing to employee health and basic life premiumsof annual paid holidaysUp to and at least each monthAutomatically enrollment in theHealth and Wellness:Professional Development: All employees have access to free training, webinars, and limited financial support to attend conferences, workshops, and morefor completing a degree while a Texas A&M employeea program at Texas A&M that has been built by employees, for employeesInstructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Expected salary: $57000 per year
Location: College Station, TX
Job date: Thu, 20 Mar 2025 06:14:02 GMT
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