Job title: Administrative Assistant 3- ICS
Company: The Church of Jesus Christ of Latter-day Saints
Job description: Job Description:The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributors, senior level administrative support to one or more leaders and/or one or more functional team or work group. An Admin Assistant 3 works under minimal supervision and handles complex issues and problems that require comprehensive working knowledge and independent non-routine decision-making using initiative, originality, ingenuity, and sound judgment.Will typically work two days in office and three days remotely. In office schedule may vary due to needs of the business.Responsibilities:
- Typical responsibilities include but are not limited to:
- Proactively anticipating future needs and making recommendations
- Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met
- Performing research, analyzing information, and making recommendations based on findings
- Compiling complex data/information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
- Taking meeting minutes and managing meeting documentation
- Using computer apps and software to schedule meetings and appointments and maintain calendars – usually for multiple leaders
- Managing email in-box(es) of assigned leader(s) to agreed level
- Making travel arrangements
- Presenting at meetings
- Understanding standard operating procedures and the ability to help others understand and follow guidelines for compliance.
- Supporting office resiliency operations and response (emergency response)
- Planning, organizing, and executing large meetings, conferences, and other events
- Answering complex telephone and email requests
Qualifications:Required:
- High School Diploma or equivalent
- 4 years administrative or related experience
Comprehensive administrative support working knowledge
- Key Skills include the ability to:
- Communicate professionally in writing and verbally.
- Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.
- Provide advanced research, analytical, and data summation support.
- Proactively anticipate needs and think strategically
- Take standard processes and procedures and adapt to address complex problems and find less obvious solutions
- Problem solve and resolve complex conflict and problems through sound decision making
- Organize and prioritize work and needs
- Coordinate projects and events effectively
- Operate and maintain standard office equipment.
- Interact and work with others in a productive and professional way.
- Work with discretion, confidentiality, and integrity
- Train, and mentor, others
- To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about to the office to deliver mail and other items, and using computer monitors/equipment. Preferred: Bachelor’s Degree • Broad knowledge of the organization’s structure, functions, and key personnel
About Us:Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings- giving Church members places to worship, teach, learn, and receive sacred ordinances-our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.
Expected salary:
Location: Riverton, UT
Job date: Sun, 16 Mar 2025 06:30:44 GMT
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