Job title: Administrative Assistant, Principal HS
Company: College Station ISD
Job description: Job Description:Job Title: Administrative Assistant, Principal HSReports to: PrincipalDept/Campus: Assigned CampusPay Grade: Paraprofessional – PG 5Wage Status: Non-ExemptDays: 240Primary Purpose:Ensure efficient operation of school administrative office and provide clerical services for department staff.Qualifications:Education/Certification:Education/Certification:High school diploma or GEDExcellent problem solving skills and ability to handle multiple projects at the same timeSpecial Knowledge/Skills:
- Spanish – English bilingual communication skill are preferred
- Proficient word processing and file maintenance skills
- Effective organizational, communication, and interpersonal skills
- Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
- Knowledge of basic accounting principles
Experience:One to three years secretarial experience, preferably in public education environmentMajor Responsibilities and Duties:
- Prepare written correspondence, forms, schedules, or reports using campus computer.
- Submit hourly payroll for D-Hall, security night school and other extra duty events.
- Prepare meeting agendas and department communication as requested, using campus computer.
- Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
- Schedule meetings and appointments and maintain calendar for Principal.
- Assist students, teachers, and parents as needed.
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
- Perform routine bookkeeping tasks including simple arithmetic operations to maintain department budget records.
- Prepare and process purchase orders.
- Receive, store, and issue supplies and equipment.
- Assist with coordination of faculty meetings and department activities.
- Maintain inventory of fixed assets, equipment, and supplies.
- Coordinate transportation/field trips
- Timeclock Plus
- Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position.
Professional Conduct:
- Maintain professional interactions with staff, parents, community and visitors.
- Demonstrate the ability to remain calm and withstand pressures.
- Demonstrate flexibility to change in routine and adapt quickly to changing situations.
- Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
- Avoid speaking badly about the district and district personnel.
Equipment used:Campus or laptop computer, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and display monitor.Working Conditions:Mental Demands/Physical Demands/Environmental Factors:Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.Working Conditions:Physical Demands /Mental Demands/ Environmental Factors:The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.Regular district-wide travel to multiple work locations as assigned. Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Regularly perform multiple, highly complex, tasks with a need to periodically upgrade skills in order to meet changing job conditions and compliance with legal guideline. Flexibility is required to independently work with others in a wide variety of circumstances and integrating into different school environments. Occasionally work prolonged and irregular hours.College Station ISD does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The district provides equal access to the Boy Scouts and other designated youth groups.
Expected salary:
Location: College Station, TX
Job date: Wed, 26 Feb 2025 03:08:32 GMT
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