Job title: Administrative Assistant
Company: Carollo Engineers Inc.
Job description: Overview:Carollo Engineers is an internationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. We are seeking an Administrative Assistant to help with office management and project administrative tasks.At Carollo you’ll make an impact at an organization that does meaningful work, fosters a collaborative team culture, and creates a diverse, inclusive environment where you feel like you belong. You’ll work alongside a collaborative and dynamic team of professionals that is truly passionate about our work. Carollo’s vision is to be the BEST water consulting firm and you’ll find that Carollo is also the best place for you to build your career. Responsibilities:
- Coordinate with Project Manager, Project Engineer, and Subconsultants for contract tracking project status, budget, and invoicing
- Maintain project document databases and spreadsheets
- Prepare and track contracts for projects with multiple entities
- Maintain the electronic file structure
- Arrange and participate in meetings and project team activities
- Proofread memoranda, reports and general correspondences for accuracy of editing and formatting
- Convert scanned images or Excel files into MS Word documents
- Assist with document formatting (Excel, Word, Power Point, etc.)
- Combine files (Excel, Word, Acrobat, etc.) for production purposes
- Provide administrative support for office related activities
- Assist in coordinating proposals as needed
- Assist with expense reporting
Qualifications:
- High School Diploma or equivalent
- Advanced knowledge of the following software applications: PDF, Word and Excel
- Strong organizational skills
- Ability to work independently and be team player
- Ability to multi-task and reprioritize upon request
- Ability to handle confidential material
- Must be organized and efficient with time management skills
- Solid written/verbal communication skills, including grammar and attention to detail
Preferred Qualifications:
- Minimum of 2 years administrative experience
- Knowledge of the following software application: ArcGIS
Other Compensation and Benefits:Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the care employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services and discount programs. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.
Expected salary:
Location: Omaha, NE
Job date: Sat, 25 Jan 2025 02:46:03 GMT
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