Job title: Administrative Assistant – Junior
Company: Buzzclan
Job description: Description:Job Overview
Reporting to the Manager Operations Support within the Procurement and Systems Optimization Secretariat (PSOS), and operating within a collaborative team framework, assumes responsibility for securing contract signatures from vendors and facilitating the procurement and exchange of contract documentation among internal and external stakeholders. Duties involve the methodical maintenance of contracts within the contract record management system – Contract Lifecycle Management (CLM), ensuring the accuracy of stored data. Additionally, the position is tasked with ensuring compliance to the standards defined in Canadian trade agreements and organizational policies and procedures, including routing audit and FOIP information requests. The duties for this position include the provision of training and assistance to all personnel regarding the enforcement of records management policies, procedures, and optimal practices pertaining to information management. The position will also facilitate access and administrative support for financial, supply chain systems to advance the delivery of patient-centric, safe and high-quality healthcare for all Albertans.This position oversees the management of user access and account information within procurement systems. This involves the maintenance of corporately held accounts for all departments within Alberta Health Services (AHS), including those for Grand & Toy and Amazon, as well as the setup of external customer accounts for external purchasing portals and access to Oracle roles and responsibilities.Key duties will include the following but are not limited to:
Proofing and formatting system access documents.
Record tracking in Excel.
Answer phone calls and emails.
Create documents as required.
Act as point of contact for stakeholders.
Provides contract administrative support to Contract Coordinators regarding documentation, reporting, filing, contract maintenance and monitoring.
Reviews requests from AHS Contracting department.
Process and triage all submitted requests.
Support the provision of access to various online platforms.Additional information to suppliersPer worker model below this is a remote role.
Working Hours/location:
Standard Hours of work are 8:15 to 4:30 with a 1 hr lunch break Alberta time, Monday through Friday excluding holidays observed by the province.
Job seeker must be in AB preferably in the Edmonton areaIncumbency:
Net new roleStandard Background check required.
The Supplier shall, prior to commencement of the Services, provide the Province, on its request and at no cost to the Province, with criminal record checks.Mandatory Training Courses:
Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act, Security/Cybersecurity, Information Management, and Respect in the Workplace. There may also be other mandatory and/or optional training.Anticipated Interviews dates
Interviews are estimated to begin Jan 31st Feb 4th. This is an estimate only.
Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource RequestEquipment requirements:
The Province shall provide a computer and continue to ensure that the Contractor s resources have the necessary access and credentials to the Government of Alberta s system.The fixed rate quoted must be inclusive of all overhead, office space and equipment, including supplies, administrative burden, mark-up, and all other costs to perform the Services for the duration of the Contract.Scoring Methodology:
Financial/Pricing: 10%
Resource Qualifications: 30%
Interview Process: 60%ALL REQUIRED EXPERIENCE MUST BE DESCRIBED IN RESUME UNDER THE JOB/PROJECT WHERE EXPERIENCE WAS ATTAINED.EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.
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- Payment Terms : Y030 – within 30 days Due net|Y015
- Maximum Extension Term (Months) : 6
Qualification Assessment
Must Have
EducationYes/No – Relevant post-secondary education in the area of office administration. Acceptable… Yes
Work ExperienceDuration – Experience using Microsoft Office Suite tools.2 years
Nice to Have
EducationYes/No – Relevant post-secondary education in areas of supply chain, procurement, business or… Yes
Work ExperienceDuration – EXP with coordinating contract documents.1 yearsDuration – Working EXP with navigating and updating Oracle 12.1.21 years
Expected salary:
Location: USA
Job date: Thu, 23 Jan 2025 23:32:55 GMT
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