Job title: Administrative Assistant
Company: Kimley-Horn
Job description: Overview:Kimley-Horn, one of FORTUNE Magazine’s “100 Best Companies to Work For,” is looking for a part-time Administrative Assistant to join our team in Twin Cities South office! This part-time office based role provides proactive, detail-oriented, administrative, project production, and receptionist support to an office of project managers, engineers, and other staff.This opportunity is located at 14800 Galaxie Avenue, Suite 200, Apple Valley, MN 55124 and will support the office for ~32 hours/week. Responsibilities:
- Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
- Assist with producing plans, project manuals, and reports
- This can consist of copying, printing, binding, filing, and scanning documents
- Compile meeting agendas, minutes, and other miscellaneous documents
- Proactively manage Outlook calendars (meetings/call scheduling)
- Book travel arrangements and manage expense reports
- Support the office’s monthly invoicing activities
- Partner with other administrative staff firm leaders
- Manage reception activities, including answer/direct phone calls, send/receive packages, and greeting visitors
- Order supplies as needed for office and teams
- Maintain and upkeep production rooms, supply rooms, and common areas
- Assist with event planning and coordination
- Run occasional work-related errands
Qualifications:
- 3+ years in a corporate/professional environment in an Administrative role
- Strong verbal and written communication skills (grammar/proofreading)
- Strong proficiency in MS Office Suite; highly proficient in Excel, Word, and Outlook
- Professional, organized, client-oriented, and deadline driven
- Able to anticipate needs and manage multiple competing priorities
- Positive team player with commitment to quality
- Self-starter who can thrive in an environment where leaders often travel off site serving clients
- Contract management and billing experience preferred
- Graphics and PowerPoint skills preferred
- Proven ability to maintain confidentiality.
Hourly Range – $26-28/hourWhy Kimley-Horn?:At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!Key Benefits at Kimley-Horn
- Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
- Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
- Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
- Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
- Professional Development: Tuition reimbursement and extensive internal training programs.
- Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
Expected salary: $26 – 28 per hour
Location: Apple Valley, MN
Job date: Fri, 17 Jan 2025 01:30:54 GMT
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