Job title: Administrative Assistant & Events Planner
Company: Touro University
Job description: Overview:This opening is for an administrative assistant to the Dean of Student Services and to the Director of Enrollment Management. The individual chosen will coordinate the many activities of the Student Services/Enrollment Departments with other departments inside the medical school. This position will also coordinate our events, including graduation, white coat ceremony, and fundraising events. Responsibilities:
- Schedule meetings and ensure it is set up correctly using Meeting Room Manager software (training provided).
- Coordinate all college events. Including choosing the venues, catering, and other details associated with being an event planner.
- Respond to and screen telephone calls. Draft correspondence using the knowledge of the organization, function, issues and other related data. Respond to communications via verbal, written, telephone and email.
- Maintain functional effectiveness by typing, proofreading, and distributing memos, documents and other correspondence.
- Anticipates supervisor’s needs regarding support, logistics and follow-up.
- Performs duties in a confidential manner.
- Prepares mailings
- Compiles data and generate reports as needed.
- Maintains files.
- Coordinates all activities of the office including prospective student interviews with faculty and staff.
- Communicates directly with students and prospective medical students.
- Orders supplies and process invoices.
- Participates in special projects and take on project management of high profile events.
- This position is a public position whereby you will be meeting all staff, faculty, administration, students, and prospective students.
Qualifications:Education/ Experience
- Associated degree/2 or more years of administrative experience
Knowledge/ Skills/ Abilities
- Excellent oral and written communication skills
- Ability to work with outside vendors
- Exceptional professional demeanor in communicating with executive-level professionals from within and outside the medical school.
- Proficiency in computer use and software applications.
*Flexible/available to work occasional overtime when necessary. A few weekends and or evenings may be required. Maximum Salary: USD $50,000.00/Yr. Minimum Salary: USD $40,000.00/Yr.
Expected salary: $50000 per year
Location: New York City, NY
Job date: Mon, 13 Jan 2025 00:49:25 GMT
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