Job title: Administrative Assistant
Company: Viaero Wireless
Job description: Industrial Communications West is seeking an adept, conscientious administrative assistant to join our expanding organization. In this role, you’ll work onsite to undertake a diverse range of administrative and clerical duties. This person works onsite in Fort Morgan.Responsibilities
- Work collaboratively with various departments on assignments
- Organize and schedule meetings and events, booking meeting rooms and arranging travel and accommodations
- Prepare correspondence, documentation, and other materials
- Maintain and update files and databases
- Answer phone calls and transfer calls to the appropriate party
- Receive mail and packages from USPS, FedEx, UPS, and couriers; deliver mail to the proper recipient
- Take detailed notes during meetings or type/transcribe and edit memos and notes provided from meetings
- Organize meeting schedules
- Schedule appointments and conferences
- Prepare paper copies, faxes, and other documentation
- Order, purchase, and invoice company office supplies
- Prepare mailings and packages for delivery
- Maintain files containing confidential information
- Order office supplies and oversee office supplies to ensure resources are available when needed
- Prepare, organize, and store information, file documents, and maintain filing systems.
- Maintaining an efficient, productive, and positive office culture
- Perform other duties as assigned
Qualifications
- High School Diploma or GED; Associate degree is preferred. Vocational training plus relevant experience can be substituted for college degree.
- High proficiency in Excel, Word, Adobe, Outlook, Database Systems
- Position requires an individual with strong organizational skills who is accurate, self-motivated, timely, and detail-oriented with the ability to work under pressure and meet hard deadlines.
- Ability to communicate effectively with co-workers, management, and other departments
- Experience interfacing with executive leadership is desirable
- Demonstrated attention to detail, thoroughness, and patience
- Ability to multi-task at a high level
- Ability to draft professional letters, emails, and other correspondence
- Ability to meet deadlines in a fast paced, ever-changing environment
- Ability to learn and adapt to new software and computer systems
- Highly organized and methodical
- Exceptional time management skills and a positive attitude
- Must have the ability to pass all pre-employment processes, including substance screen, motor vehicle record check, and criminal background check.
Expected salary:
Location: USA
Job date: Sat, 21 Dec 2024 02:46:28 GMT
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