Business Services Coordinator

Job title: Business Services Coordinator

Company: UNC Greensboro

Job description: Posting DetailsRequisition Number S2895
Position Number 002696
Position Classification Title Business Services Coordinator
Functional Title Business Services Coordinator
Position Type Staff
University InformationLocated in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal – helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.
Primary Purpose of the Organizational UnitThe English Department is a large department in the College of Arts and Sciences offering B.A., B.A. with licensure, M.A., MFA and PhD degrees. The Department has 35 full-time faculty members: 18 tenure-line (2 are Excellence Professors), 3 Academic Professionals, and 14 full-time lecturers. Additional instruction is provided by 30 teaching assistants. The Department has approximately 75 Ph.D., M.A. and MFA graduate students and over 300 undergraduates first and second majors. The department offers approximately 375 courses each academic year. In addition, the Department publishes a literary journal, The Greensboro Review.The Department of English has the following administrative positions and programs. Department Head; Associate Head; Director of Graduate Studies (Ph.D., M.A., M.Ed.}; Director of Creative Writing (MFA); Director of Undergraduate Studies (B.A.); Director of College Writing; and Director of English Education.
Position SummaryRe-Post, Previous Applicants Need Not Re-Apply, Still Under ConsiderationThe Business Services Coordinator is responsible for managing the daily operations of the English Department. This includes responsibility for personnel and financial management, report analysis and summary as well as providing administrative support to the Head, Associate Head, Director of Undergraduate Studies and Director of Writing.
Minimum QualificationsBACHELOR’S DEGREE IN BUSINESS ADMINISTRATION OR A RELATED DISCIPLINE; OR AN EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.
Additional Required Certifications, Licensures, and Certificates
Preferred Qualifications

• Experience working with budgets and payroll
• Prior experience working on a university campus

Alternate OptionIf no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Special Instructions to ApplicantsApplicants are required to upload a list of at least three (3) professional references that includes: * Name,

• Company Name,
• Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
• Email Address
• Contact Phone Number

Recruitment Range $43,329 – $48,143
Org #-Department English – 12207
Work Hours of Position 8 A.M. – 5 P.M., Monday – Friday
Number of Months per Year 12
Posting Requirements
Job Family Administrative & Managerial
Career Banded Title Business Services Coordinator
Open Date 11/06/2024
Close Date 01/05/2025
FTE 1.000
FLSA Non-Exempt
If other, please indicate
If time-limited, please specify end date for appointment.
Salary Grade EquivalencyKey ResponsibilitiesKey ResponsibilityPersonnel Management
Essential Tasks

• Assists Head with compiling and assembling Faculty Workload Documentation, Departmental Assessments, and Annual Reporting.
• Organize promotion/tenure documents in Faculty Success. Also consults regularly with faculty and dossier advisers to ensure all materials are submitted properly.
• Administrative oversight for Tenure-line and Professional Track Faculty and staff hiring using UNCG SpartanTalent and other administrative tasks associated with hiring: room reservations, reimbursements
• Prepares EPAFs and PD7s for returning and new research assistants and approves all EPAFs, PD7s and add pays;
• Assist Associate Head with hiring of lecturers which involves organizing application materials on Canvas; requesting documentation necessary for hiring.
• Certifies all faculty hires by doing reference checks and communicating with new hires regarding completion of hiring paperwork;
• Complete credentialing forms prior to beginning of classes for new lecturers and teaching assistants in the fall/spring semesters

Key ResponsibilityFinancial Management
Essential Tasks

• Manages and approves all personnel and non-personnel internal operations (10 accounts) plus Excellence Professorships (Class of 1949 (2) Class of 1952, Friedlander, and Rosenthal trust funds);
• Advises in the planning and development of major departmental budget for non-personnel needs (over $100,000);
• Prepares department’s one-time budget requests ($20,000-40,000) after consultations with external vendors and soliciting requests from faculty and staff; Handles deposits for two revenue accounts: English Graduate Student Association (EGSA-amount varies based on revenues) and English Composition (over $3500 annually)
• Monitors gift receipts to the department’s Enrichment Fund and Excellence Professorships;
• Manages shift of funds between endowment funds and quasi funds
• Liaison with Contracts and Grants for faculty grants
• Supervises the preparation of purchase orders and payments from all accounts;
• Supervises the submission of travel reimbursement documents and manages reimbursement from appropriate accounts
• Approves purchasing of all equipment and furniture
• Authorizes expenditures for purchasing of computers, photocopiers, laser printers, supplies and furniture.
• Determines how much of departments operating budget can be flexed to fund graduate student travel and special programs;
• Advises faculty on preparation of grant proposals, Scholar’s Travel Fund, and International Travel funding applications;

Key ResponsibilityEvent Planning
Essential Tasks

• Position will organize and supervise the departmental recognition ceremony. Position will supervise/assign duties to lecturers for facilitating the ceremony.
• Support New TA Orientation
• Schedule spaces for TA meetings and events, faculty meetings and events for job candidates
• Position will meet with the Auditorium Manager prior to ceremony.
• Position will compile data from various offices & software applications to prepare the recognition ceremony program.
• Position will attend ceremony and reception to assist with execution and provide direction to lecturers and others as needed.
• Position will plan Reception to follow the Ceremony.
• Position will secure Space for Ceremony Reception
• Engagement events

Key ResponsibilityAdministrative Support to Department Head, Associate Head, and Director of College Writing
Essential Tasks

• Assists Head with Annual Assessment Reports
• Analyze reports and provide Schedule Metrics Review and Feedback to Associate Head and Director of College Writing in schedule planning.
• Serve as liaison to the bookstore; order desk copies as requested and order standard texts for English 101
• Attend faculty meetings and take minutes.
• Special projects
• Provide administrative support to Head which involves running reports using WebFocus; assisting with analysis and summarization of the reports.
• Support for professional development of tenure-stream, professional track, and graduate teaching assistants.

CompetencyCompetency Business & Records Administration
Competency DescriptionAbility to manage well-defined businessfunctions for a department unit or anorganization. Ability to collect and analyzeinformation and prepare reports.Ability to apply policies and procedures
related to business practices and internalcontrol procedure. Ability to apply policies and procedures related to business practices and internal control procedure
Competency Level Journey
Competency Financial Management
Competency DescriptionAbility to frequently serve as an internal resource on financial matters with responsibilities including reconciling budget expenditures and, monitoring accounts. May require ability to manage a budget with limited funding sources. May require ability to compile financial data for reporting purposes. May require ability to compile financial data for reporting purposes.
Competency Level Journey
Competency Information Processing and Decision-Making
Competency DescriptionAbility to identify, recognize, and resolveproblems that have established precedentsand limited impact.Ability to compile, organize, and analyzefinancial information and other data. Ability to
review, examine, and prepare documents. Ability to communicate factual information, general guidelines, and standard procedures.
Competency Level Journey
Competency Communication
Competency DescriptionAbility to explain and interpret programs,policies, and procedures using standardformats. Ability to advise others in mostmatters related to program operations.Ability to communicate factual information,general guidelines, and standard procedures.
Competency Level Journey
Competency Planning and Organizing Work/Supervision
Competency DescriptionAbility to explain and interpret programs, policies, and procedures using standard formats. Ability to advise others in mostmatters related to program operations. Ability to communicate factual information, general guidelines, and standard procedures.
Competency Level JourneyADA ChecklistADA Checklist“R” for Rare (0-30%), “O” for Occasional (30-60%), “F” for Frequent (60-90%), “C” for Constant (90-100%) Physical Effort Hand Movement-Repetitive Motions – F, Hand Movement-Grasping – F, Holding – F, Finger Dexterity – F, Reading – F, Writing – F, Hearing – F, Talking – F, Sitting – F
Work Environment Inside – CApplicant DocumentsRequired Documents * Resume/CV

• Cover Letter
• List of References

Optional DocumentsPosting Specific QuestionsRequired fields are indicated with an asterisk (*). * * Will you now or in the future require visa sponsorship for employment at the University of North Carolina in Greensboro?(Open Ended Question) * * Please indicate how you learned of the vacant position for which you are applying:

• SpartanTalent Website
• Piedmont Triad Area Newspaper
• The Chronicle of Higher Education
• Inside Higher Ed
• Other professional journal / website
• NCWorks.gov
• UNC School System Job Board
• Personal Networking
• Facebook
• Twitter
• Indeed.com
• NorthCarolinaDiversity.com
• Other
• * If you selected “Other”, please provide the name of the resource here.

(Open Ended Question)

Expected salary: $43329 – 48143 per year

Location: North Carolina

Job date: Fri, 13 Dec 2024 06:09:08 GMT

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