Job title: Administrative Assistant
Company: Clean Earth
Job description: Company DescriptionClean Earth is a leading provider of environmental services in the United States providing remediation, disposal, recycling, and beneficial reuse solutions for hazardous and non-hazardous waste, contaminated soil, and dredged material. Our vast portfolio of technologies and services touches nearly every industry that generates waste including energy, infrastructure, commercial, industrial, retail, and healthcare markets.Every day our teams across the country take a hands-on, dedicated approach to recycling and beneficially reusing waste that would otherwise go into landfills. We value our employees as our most important asset, and this is reflected in many areas across our company including recently being named a 2024 Most Loved Workplace ®. We are committed to creating a positive work culture that fosters growth and development while ensuring the health and safety of our employees.Why join Clean Earth?In addition to competitive pay, we also offer:
- Health benefits available Day 1
- 401k available Day 1
- 10+ paid holidays/year
- Free HAZWOPER training and certification
- Overtime opportunities
- Ability to be cross-trained into different roles
Job DescriptionGeneral PurposeThe Administrative Assistant provides coordination and support the operations of the team. This position includes a high volume of data entry. The job interfaces frequently with peers and managers and occasionally with customers, ensures all tasks are compliant with applicable Federal, State, and Local Department of Transportation regulations as well as compliant with all policies, practices and procedures.Primary Responsibilities (Essential Functions):
- Sign manifests/bills of lading (BOLs) as the end facility.
- Manage life cycle of signed manifests/BOLs, including Land Disposal Restrictions (LDRs) associated paperwork, IDP Scanning, mailing to customers, and mailing to States’ Environmental Divisions, filing of hard copies into banker boxes for storage.
- Generate purchase orders (POs) as requested by management and as necessary for supplies.
- Track invoices for all POs generated.
- Enter PO updates as needed.
- Manage paperwork storage. Send documents for shredding after three years of storage from date of receipt by facility.
- Manage and track supplies related to office, breakroom, and PPE.
- Perform office administrative tasks – maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation, sort and distribute mail.
- Answer the door both at the front and employee door.
- Ensure visitors sign in and receive a visitor badge.
- Escort any contractor to areas they need access to.
- Perform other reasonably related tasks as assigned by management.
Hourly Rate: $18/hourQualificationsBasic Required Qualifications:
- High school diploma or GED
- 2+ years of experience working in an administrative support role
- Demonstrate strong computer skills in Microsoft Products: Work, Excel and Outlook
- Ability to create and maintain spreadsheets using formulas
- Ability to organize and prioritize tasks to meet deadlines
- Fluent in English, both written and verbal with the ability to create clear and concise memos and letters
Preferred Qualifications:
- Associates degree
- 2+ years of experience administrative working in an office setting
- Proficiency using Windows based software platforms
- Knowledge of RCRA, DOT and Hazmat regulations
Additional InformationClean Earth offers competitive benefits including health, dental, vision, life, and disability insurance plans starting on the first day of employment; paid time off, wellness benefits, employee discount program, tuition assistance, and a 401k with company matching.We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.If you have a difficulty applying for any job posted on Enviri Clean Earth’s website because a disability prevents you from using the online system, Clean Earth offers the following alternate application procedure: Call toll free (833) 209-2659 and leave your name, phone number, city and state of residence. Clean Earth will arrange for an alternate method of applying and will consider your application together with all other applications received for the job. This line is dedicated to disability applications only. No other inquiries will receive a response
Expected salary: $18 per hour
Location: Indianapolis, IN
Job date: Thu, 05 Dec 2024 23:11:30 GMT
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