Job title: Personnel & Administrative Services Administrator
Company: State of Illinois
Job description: Agency: Department of Healthcare and Family ServicesJob Posting ID: PS41894BPIS:
Class Title: SENIOR PUBLIC SERVICE ADMINISTR – 40070
Skill Option: General Administration/Business Marketing/Labor/Personnel
Bilingual Option: NoneStart Date: 11/14/2024
Closing Date/Time: 12/02/2024
Salary: Anticipated Starting Salary $10,000 to $12,000 monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: None****A RESUME IS REQUIRED FOR THIS JOB POSTING****Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees
earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your
application. Please note that the Department of Healthcare and Family Services must verify proof of higher education for
any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the
position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position Overview:The Department of Healthcare and Family Services is seeking a professional and results oriented individual to serve as the Division Administrator over Personnel and Administrative Services. This position provides a great opportunity for someone who is passionate about personnel management and interested in being a leader in fast paced environment. This position will oversee a management team responsible for the main Personnel office, Labor Relations & Training, EEO/ADA office, and Administrative Services. This position will establish and implement policies, standards, and procedural guidelines for operations throughout the agency. Will collaborate with executive staff to ensure adequate staffing, consistent corrective actions, staff development, agency recruitment, and admin services support. The ideal candidate for this position will have excellent communication skills and strong leadership skills. Must be able to set boundaries and prioritize effectively, including making decisions that may require declining requests or suggestions, that are not in alignment with organizational goals, rules, or policies. Must be able to uphold ethical and professional standards in all activities, fostering trust and credibility across the orgainization. We invite all qualified applicants to apply for the position and join our innovative team.
HFS values employees with different backgrounds, life experiences, and talents.
Employees receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- Paid Parental Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually.
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
- Employees earn (3) paid Personal Days annually.
- (13-14) paid holidays annually (based on start date)
If you are seeking a new opportunity, and this position appeals to you, please apply today!At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.
HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.Essential Functions
- Serves as Administrator of the Division of Personnel & Administrative Services
- Serves as full line supervisor
- Establishes and implements policies, standards, and procedural guidelines for operations carried out through the bureaus and sections within the division
- Develops working relationships with agency managers, Central Management Services (CMS) staff, governmental officials, and outside sources to facilitate the operations of the division
- Represents the agency as labor relations spokesperson and monitors employee and labor relations training programs
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to the completion of four years of college preferably with
courses in business or public administration * Requires experience equivalent to four years of progressively responsible human resources experience in a public orbusiness organizationPreferred Qualifications
- Five (5) years of professional experience working with human resources rules, regulations, and procedures
- Two (2) years of professional experience utilizing an online HR platform, such SuccessFactors
- Four (4) years of professional experience implementing personnel rules, regulations, and procedures
- Four (4) years of experience of experience supervising staff in a human resources setting
- Five (5) years of professional personnel experience in a private or public organization maintaining confidentiality and handling sensitive information with professionalism
- Five (5) years of professional experience providing advice and counsel to senior management regarding personnel issues
- Five (5) years of professional experience communicating with both internal and external stakeholders verbally and in writing regarding human resources matters
- Five (5) years of professional experience working with multiple collective bargaining unit agreements
Conditions of Employment
- Requires the ability to pass a background check
- Requires ability to travel in the performance of duties, with overnight stays as appropriate
- Requires the ability to work outside of normal business hours
- Requires the ability to utilize and maintain state issued equipment such as laptop and cell phone
- Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including
scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description
Work Hours: Monday – Friday 8:30a.m. – 5:00p.m.
Work Location: 2946 Old Rochester Rd, Springfield, Illinois, 62703
Email: Stacey.Windisch@illinois.gov
Posting Group: Leadership & ManagementRevolving Door:Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this
position. As a result, the employee should be aware that if offered non-State employment during
State employment or within one year immediately after ending State employment, the employee shall,
prior to accepting any such non-State employment offer, notify the Office of the Executive
Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Expected salary:
Location: Springfield, IL
Job date: Fri, 15 Nov 2024 23:48:14 GMT
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