Administrative Assistant 3- CRCC

Job title: Administrative Assistant 3- CRCC

Company: Washington State

Job description: DescriptionAdministrative Assistant 3Monday-Friday 0730- 1600Coyote Ridge Corrections Center, Connell, WAMonthly Salary Range: $4,374 – $5,855Do you have a heart for public service, a knack for organization and enjoy working in a fast-paced environment? If you answered with a bold yes, the Washington State Department of Corrections may have the next a career opportunity for you! Coyote Ridge Corrections Center is searching for a dynamic and professional Administrative Assistant 3 (AA3) to join their team.The Administrative Assistant 3 position supports the HSM and the Health Services Department while performing varied administrative and secretarial support duties at the Coyote Ridge Corrections Center. Work performed include administrative responsibilities, i.e., typing, filing, shredding, data entry, copying, inventory, managing confidential information, and supply ordering: in support of the Department’s mission to improve Public Safety by positively changing lives.The mission of Health Services is: “to provide necessary, comprehensive, quality health services and to promote wellness in preparation for return to the community”. “This recruitment could be used to fill multiple permanent or non-permanent positions”DutiesProvide direct support to the Health Services Leadership at CRCC and to the Health Services Department.

• Provides secretarial support to Health Services Leadership; coordinates office operations; keeps supervisor’s calendar; makes travel arrangements; screens and prioritizes, and distributes mail; transcribes/takes minutes, screens calls and visitors;
• Reviews forms sent to HSM’s for completeness and prepares executive level documentation for Health Services Management signature.
• Schedule meetings and conference calls, draft correspondence letters, meeting agendas and reports related to the Health Services Department.
• Log/track resolution concerns for Health Services Management as needed.
• Manage patient survey log.
• Provide general troubleshooting and computer support to Health Services staff in software application such as Microsoft Word, Outlook, Excel, OMNI, OMNI HS, and OMNIXX.
• Produce and maintain monthly reports on Health Services.
• Support nurse scheduling as needed.

Health Services Recruitment Support.

• Processing recruitment documentation, tracking recruitments, forward completed packets to Human Resources, contact potential candidates, scheduling interviews, reference checks, complete AARs for signature, ensure workflow process is completed promptly. Notify the HSM’s of any delay or bottleneck in the process. Initiative in resolving issues and flow improvement.
• Entering requisitions into NEO GOV.
• Prepare and support HS Security Briefing
• Completing AARs for signature
• Attend local HR Recruitment meetings and HQ Recruitment call.
• Completing visitor processing, NCIC, etc.
• Other duties related to recruitment as directed.

QualificationsRequired Qualifications:

• High school graduation or GED
• Knowledge of: office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices;
• Ability to: work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; communicate effectively, both in writing and speech.
• Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.
• Formal education will substitute year for year for the experience.

Preferred/Desired Qualifications:

• Preferred experience in a Health-related field.
• Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
• Or formal education will substitute year-for-year for the experience.

Supplemental InformationPlease include a minimum of three professional references with your application:

• The Department of Corrections defines a professional reference as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.
• If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
• Phone number AND email address are required for all professional references.

What we offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

Additional Information:

• The mission of DOC is to improve public safety. For additional information about the agency, please visit doc.wa.gov.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days of the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
• If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment.
• Requires respirator medical evaluation questionnaire, fit testing, training, and use of respiratory protection as required by the WA Industrial Safety & Act standards. Refer to WAC 296-842 to learn more.
• Salary is based on experience and is determined at the time a final offer of employment is made. The salary range listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from

and . Until this documentation is provided, you will not be selected to move forward in the hiring process. * This recruitment could be used to fill multiple permanent or non-permanent positions.

• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit

. Our Mission: To improve public safety by positively changing lives.
Our Vision: Working together for safer communities.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
Our Core Values:

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
• Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
• People’s safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• Supporting people’s success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

We are committed to hiring individuals who possess the following core diversity competencies:

• Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
• Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic, and cultural backgrounds.
• Respectfully acknowledge people’s differences and recognize these differences as important and valuable.
• Promote inclusiveness.
• Be culturally sensitive and appropriate.
• Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability, or the use of a trained guide dog or service animal by a person with a disability.For questions about this recruitment, or to request reasonable accommodation in the application process, please email amberrier@doc1.wa.gov or call at 509.540.7078. For TTY service, please call the Washington Relay Service at 7-1-1 or 1.800.833.6388.

Expected salary: $4374 – 5855 per month

Location: Connell, WA – Franklin County, WA

Job date: Fri, 08 Nov 2024 23:54:00 GMT

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