Job title: Administrative Support Associate – Rehab Services Administration (up to 19 hrs/wk)
Company: University of Texas Medical Branch
Job description: Minimum Qualifications:
- High school diploma or equivalent.
- Two years office related experience.
JOB DESCRIPTIONTo provides clerical, secretarial, and office administrative support to a process or area ensuring operational administrative process continuity.ESSENTIAL JOB FUNCTIONS
- Financial Related Tasks
- Verifies expenditures and reconciles errors on area accounts.
- Maintains detailed reports and records of account data.
- Types account statements, invoices, and periodic reports regarding billing for services provided by the process.
- Maintains inventory of needed supplies for designated support area and processes requisitions for routine purchases utilizing on-line ordering system.
- Performs all purchasing procedure tasks including Procurement Card in accordance with institutional policies and procedures.
- Arranges travel and enters information in on-line system to process employee reimbursements and check requests ensuring compliance with institutional policies and procedures.
- Processes reimbursements, check requests, and IDT’s in on-line system.
- HR Related Tasks
- Coordinates and enters employee time and attendance utilizing on-line reporting system verifying the correctness and completeness of data entered.
- Assist in the development of process and functional area policies and procedures.
- Software Related Tasks
- Types and proofreads documents from shorthand notes, Dictaphone machine, or rough drafts utilizing personal computer skills.
- Composes routine correspondence and memorandums in appropriate business letter format.
- Proofreads all completed assignments for grammar, format, and structure.
- Creates and maintains databases and spreadsheets.
- Creates overhead/slide presentation materials.
- Stays current with evolving office technologies.
- Clerical Tasks – Filing, Scheduling, Reporting, etc.
- Assists in the development of office record keeping systems
- Maintains process/area files in accordance with the current Record Retention Schedule.
- Coordinates record retention activities.
- Schedules, coordinates, and organizes appointments, meetings, and rooms.
- Coordinates meeting notifications and prepares agendas.
- Performs recording secretary duties for committees or team meetings (i.e., prepares agendas, minutes, and reminders).
- Compiles data for necessary reports and runs routine reports.
- Customer Service
- Handles routine questions regarding policies, procedures and operations of the process or area.
- Responds to routine customer processing requests.
- Works with external customers to provide/receive information
- Miscellaneous
- Participates in special projects.
- Trains other team members.
- Good overall knowledge of Administrative Support Associate skills listed below.
- Adheres to internal controls and reporting structure.
- Performs related duties as required.
KNOWLEDGE/SKILLS/ABILITIESProficient in typing and spelling.Equal Employment OpportunityUTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.Compensation
Expected salary:
Location: Galveston, TX
Job date: Sat, 02 Nov 2024 01:00:32 GMT
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