Job title: Administrative Assistant – Human Resources, Talent Management
Company: Port of Seattle
Job description: As the Administrative Assistant for Talent Management, you will perform administrative support functions for Talent Acquisition, Talent Connections and Talent Development & Diversity teams.
- You will provide office and administrative support including software solutions, policy interpretation, and resource management while maintaining the Microsoft SharePoint site and updating Talent Management process documentation. You will also provide recommendations for Talent Management administrative processes and systems improvements.
- You will handle budget and accounting tasks, including processing invoices, reimbursements, financial reporting, and monitoring budgets.
- You will plan and support training and recognition events, including logistics for Port-wide and Employee Resource Group activities. You will provide general calendar management by scheduling meetings for programs, staff, and external stakeholders including interview scheduling, as needed.
- You will coordinate travel arrangements and process related expense claims/reports.
- You will serve as Corporate\Purchase Card (P-Card) user to purchase both routine and non-routine items, ensure goods and services are received, coordinate returns, when necessary, reconcile receipts and invoices, and interact with vendors to resolve discrepancies.
- You will provide complex editing and contracting support by proofreading documents, ensuring conformance with current policies, submitting purchase requisitions, and preparing invoices for payment. You will assist with documents and template creation including editing and formatting.
- You will support the onboarding and offboarding of personnel per Port policies and serve as the authorized signer for badging.
- You will support the Port’s Tuition Reimbursement Program by tracking and reporting on progress of participants in the program, administering and reporting on reimbursements and budget management. You may be asked to forecast tuition reimbursement usage based on analysis.
- You will provide administrative support for Talent Acquisition’s police hiring processes including civil service support when requested.
Qualifications
- Experienced – You have two (2) years of experience providing administrative support to department leader(s) or team(s), including calendaring, travel arrangements, purchasing, budget management, and/or onboarding of new employees.
- Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
- Collaborator – You are someone who can work with diverse internal and external stakeholders at various levels of the organization to build relationships while providing excellent guidance and customer service.
- Critical Thinking & Research – You have critical thinking, problem-solving, and decision-making skills and can use these skills to anticipate potential obstacles, research solutions, research solutions, and take appropriate initiative.
- Computer Skills – You have advanced knowledge of Microsoft Office Suite applications including the ability to create relatively complex presentations, documents, and correspondence.
- Effective Communicator – You possess excellent written, verbal, and active listening skills and you can maintain confidentiality in sensitive matters.
- Detail Oriented – You have a strong attention to detail together with the demonstrated ability to work independently and take initiative while contributing to a team environment.
- Organized – You are well organized and have great time management skills. You prioritize and balance various assignments and responsibilities as needed through planning, teamwork, and collaborating with stakeholders.
Expected salary:
Location: Seattle, WA
Job date: Wed, 30 Oct 2024 01:56:54 GMT
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