Job title: Administrative Coordinator III
Company: Kaiser Permanente
Job description: Associate’s-degree-in-Communications,-Business,-Health-Care,-or-related-field.
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custom_fields.LocationDescription-California,Fontana,Fontana-Medical-Center custom_fields.ExternalReferenceCode-1313173 custom_fields.CFIsSignOnBonusAvailable-No”>MenuClose
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Job SearchJob SearchSearch by KeywordSearch by LocationSearch radius Search JobsDeliver on your commitment to total care.When you join our integrated health care delivery system, youâll be a real part of our commitment to preventative care. Thatâs because we empower our teams to maximize total health in mind, body, and spirit. Together, we work as one for a healthier today and tomorrow.Administrative Coordinator IIIPrimary Location Fontana, California Worker Location Onsite Facility Fontana Medical Center Job Number 1313173 Date posted 10/25/2024Save Job View Disability AccommodationsNavigating the Hiring ProcessWe’re here to support you!Having trouble with your account or have questions on the hiring process?Please visit the page on our website for assistance.Need help with your computer and browser settings?Please visit the page for assistance or reach out to the web manager at .Do you need a reasonable accommodation due to a disability?A reasonable accommodation is any modification or adjustment that enables you to fully participate in completing the following:
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Please submit your and an HR Representative will contact you.Description:Job Summary:
Assists with information maintenance and distribution by drafting presentations, detailed correspondence, and reports. Maintains workflow by assisting in the resolution of routine and non-routine requests and issues from department managers on an ad-hoc basis. Assists with event coordination by coordinating and calendaring meetings for directors and their direct teams, with limited guidance. Assists with event execution by arranging small-scale events, with minimal guidance. Starts to apply data maintenance and management by leveraging working knowledge of department data and documentation retention policies.Essential Responsibilities:
- Pursues effective peer relationships within and across teams to obtain and share resources and information. Listens to, addresses, and seeks performance feedback; acts as an informal resource for less experienced team members. Actively seeks new relevant knowledge and skills based on strengths and weaknesses; reviews others work to help others learn. Adapts to change, challenges, and feedback with minimal guidance; demonstrates flexibility in work. Assesses and responds to the needs of others to support completion of work tasks.
- Follows instructions to complete routine and non-routine work assignments with limited supervision. Collaborates with others to recommend appropriate solutions for routine and non-routine issues; escalates complex issues; communicates progress and information. Supports the completion of priorities, deadlines, and expectations. Identifies and speaks up for ways to address improvement opportunities within ones team.
- Assists with information dissemination by: drafting presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on a working knowledge of business practices/process, with minimal direction from senior colleagues; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers, with minimal guidance from senior colleagues and appropriate judgement and discretion; abeling, sorting, and maintaining the integrity of department files, with limited supervision; tilizing basic software and databases to retrieve required information, with some support to write reports.
- Maintains the work flow of the department by: assisting in the resolution of non-routine and routine requests and issues from department managers on an ad-hoc basis; identifying problems or questions to propose resolution, with instruction; operating standard office equipment (e.g., email, fax, xerox), with limited guidance; maintaining inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) in alignment with typical budgetary policies and escalating inventory issues; receiving, screening, and referring standard incoming and outgoing emails, calls, and visits to the appropriate staff member; inputting and editing routine and non-routine time cards; and learning about new staffing onboarding activities and assisting in execution, when necessary.
- Assists with event coordination by: ating and calendaring meetings for directors and their direct teams with front line employees, with limited guidance; may be supporting meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate, with minimal day to day supervision; finding and booking meeting rooms appropriate for the audience and meeting objectives, identifying alternatives and suggesting the best and most appropriate option.
- Assists with event execution by: arranging small-scale events, with minimal guidance; planning for the organization of standard travel arrangements for department head and/or staff members; assisting in execution of small group meetings, conferences with limited direction; providing on-site coordination for standard issues, with minimal guidance; obtaining necessary standard audio-visual equipment, conference rooms, and catering for events, with some support; and distributing the agenda and taking meeting minutes in meetings.
- Starts to apply human-resources data maintenance and management by: leveraging working knowledge of department data and documentation retention policies; inputting, compiling, organizing, validating, tracking, and maintaining data integrity, and performing standard data analyses, with some guidance from senior colleagues; and formatting straightforward graphs, spreadsheets, and reports.
Minimum Qualifications:
- Minimum one (1) years of experience in Communications, Business, Health Care, or a directly related field.
- High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years experience working in a corporate or business office environment.
Additional Requirements:
- Knowledge, Skills, and Abilities (KSAs): Computer Literacy; Data Entry; Interpersonal Skills; Customer Experience
Preferred Qualifications:
- Associate’s degree in Communications, Business, Health Care, or related field.
Primary Location: California,Fontana,Fontana Medical Center Scheduled Weekly Hours: 1 Shift: Variable Workdays: Sun, Mon, Tue, Wed, Thu, Fri, Sat, Variable Working Hours Start: 03:00 AM Working Hours End: 11:30 PM Job Schedule: Per Diem Job Type: Standard Worker Location: Onsite Employee Status: Regular Employee Group/Union Affiliation: NUE-SCAL-01|NUE|Non Union Employee Job Level: Individual Contributor Specialty: Administrative Services Department: Fontana Medical Center – New – Admin Supp-Nursing Staff Ofc – 0801 Pay Range: $26.73 – $34.53 / hour The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted. Travel: No On-site: Work location is on-site (KP designated office, medical office building or hospital). Worker location must align with Kaiser Permanente’s Authorized States policy. At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.Load MoreShare This Job
View Disability AccommodationsNavigating the Hiring ProcessWe’re here to support you!Having trouble with your account or have questions on the hiring process?Please visit the page on our website for assistance.Need help with your computer and browser settings?Please visit the page for assistance or reach out to the web manager at .Do you need a reasonable accommodation due to a disability?Reasonable accommodations may be available to facilitate access to, or provide modifications to the following:
- Online Submissions
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- Interview Process
If you have a disability-related need for accommodation, please submit your
Expected salary: $26.73 – 34.53 per hour
Location: Fontana, CA
Job date: Sun, 27 Oct 2024 00:34:38 GMT
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