Job title: Administrative Assistant
Company: 4P Consulting
Job description: Administrative Assistant– Transmission Control Center
(TCC) OperationsDescriptionThe ACC is a 24/7/365 TCC that operates and monitors the transmission system for Alabama
Power. The Administrative Assistant – TCC Operations provides general office and
administrative support to the Alabama Control Center (ACC). The position will be responsible for
time entry for a large team, including over 40 rotating shift workers; maintaining office and
breakroom supplies; processing employee expenses; processing department invoices; meeting
and event coordination; meeting and event meals and logistical support; and storm meals and
logistical support.
Job Responsibilities:
Time entry for a large team that includes 42 rotating shift workers.
Monitor and replenish general office and breakroom supplies to allow for continuous
24/7/365 operations.
Processing monthly and annual invoices
Processing Oracle Expense reports for employees.
Tracking and maintaining premium pay details for shift workers in Oracle HCM
General administrative tasks for the leadership team (3 managers and 8 supervisors)
Tracking/maintaining various information for the large team (completion status of tasks,
purchases, employee directory, status reports, etc.)
Maintaining membership of multiple Outlook distribution lists.
Supporting logistics and catering associated with storm restoration which may require
overtime and working outside of normal business hours. Subject to call out (to the office)
during storm restoration.
Coordinate meeting logistics and catering as needed. (reserve meeting space, provide
agenda template and send to stakeholders to submit agenda topics, etc.)
Coordinate logistics and catering for holiday and special occasion luncheons as needed.
Monitor training laptops for timely and accurate check out and check in for tracking.
Follow up with employees when laptop locations are undetermined.
Prescription eye glass program administration for ACC employees.
Coordinate mail and package delivery and pickup for specific needs outside of normal
service.
Submit work requests to facilities services (maintenance and custodial) for specific
needs outside of normal service.
Knowledge, Skills, and Abilities
Familiar working with common office technology – PC’s, Mobile Devices, Video
Conferencing, Cisco Phones.
Strong organizational skills.
Strong coordination skills.10/3/2024
Ability to multi-task and perform under pressure for extended periods of time without
negatively affecting quality or quantity of work.
Ability to operate effectively within a large organizational structure.
Broad understanding of the company’s policies and procedures (accounting, payroll,
benefits, compliance).Experience and Education
Experience working with large teams preferred.
Experience working with the Oracle Fusion Cloud HCM suite of Human Resource
products for time reporting, expense processing, invoice processing and other key HR
functions is strongly preferred.
Experience working with the Microsoft suite of office products (Excel, Word, PowerPoint,
Teams, OneNote, Outlook, Edge, etc.) is required.
Prior experience using Schedule Anywhere is a plus.
Experience coordinating logistics for meetings and luncheons (reserving rooms, sending
calendar requests, agenda prep, catering, refreshments, etc.).
Leadership/Behavioral Attributes
Recognized as a role model in safe behaviors, intentional inclusion, integrity, and
performance.
Motivated. Drives and delivers quality results in current position.
Makes timely decisions.
Excellent communication skills (oral and written).
Listens objectively for understanding.
Ability to effectively negotiate for win-win solutions.
Shows respect for others and seeks to understand differences in other’s opinions,
values, and work approaches.
Able to adapt to quickly changing priorities and short-notice requests.
Builds effective work relationships with all levels of the organization.
Builds support to ensure plans and initiatives can be completed.Thanks and RegardsSr. Talent Acquisition SpecialistPankaj Mishra+1 205-756-4834
Expected salary:
Location: Birmingham, AL
Job date: Thu, 17 Oct 2024 04:07:54 GMT
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