Job title: Senior Administrative Assistant
Company: eTeam
Job description: Pay Rate: $33 – $37/HourDescription:Senior Administrative Assistant – Global Commercial Organization, Neuroscience Autoantibody (AAb)This position will provide comprehensive administrative support for the Neuroscience Autoantibody Commercial Team Leader, including light assistance to the AAb global commercial team members.Key Responsibilities:
- Proactive calendar coordination, including scheduling and arranging meetings with internal and external partners to ensure leaders time is accurately prioritized
- Provide support group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support. large group, cross functional launch meeting coordination
- Domestic and international travel arrangements; The leader travels about 40% of the year, must be able to handle complex calendar and international travel responsibilities for the leader
- Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports
- Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, WebEx (BT meetings), Zoom, Teams, Global Connect, Workday, Our Source, e-marketplace
- Coordinate and administer Global Services Service Excellence and Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
- Achieve results in the absence of day-to-day mentorship with ability to positively advocate for oneself when guidance, is needed
- Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems
- The Senior Assistant may provide back up support to other Administrative Assistants.
Qualifications:
- A minimum of a high school diploma is required, preferably a Bachelor’s degree
- A minimum of 6-10 years of experience in an administrative capacity supporting senior management is required.
- Excellent communication skills are required.
- Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.
- Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises
- The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
- Demonstrated project management experience.
- Large event planning experience required.
- Strong organizational skills and attention to detail is required.
- Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
- Expertise in Microsoft PowerPoint is preferred.
- Experience with productivity tools and portal technologies (i.e. Zoom, Microsoft Teams, Global Connect, SharePoint sites) is required.
- Expense reporting system (Concur) is required.
- Experience with software based platforms, remote communications platforms and IT is highly desired
- Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/ or running budgets is highly preferred.
Expected salary: $33 – 37 per hour
Location: Raritan, NJ
Job date: Sun, 13 Oct 2024 03:09:58 GMT
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