Job title: Administrative Assistant 5
Company: State of Louisiana
Job description: Supplemental InformationThe Louisiana Department of Health is dedicated to fulfilling its mission through direct provision of quality services, the development and stimulation of services of others, and the utilization of available resources in the most effective manner.LDH serves as a model employer for individuals with disabilities.
About this position:This position is located within the Louisiana Department of Health / Office of the Secretary / Health Standards / East Baton RougeAnnouncement Number: OS/DRT/200877
Cost Center: 3071040205
Position Number(s): 68599This vacancy is being announced as a Classified position and may be filled as a Probationary or Promotional appointment.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLLOWING COMPETENCIES:
- Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
- Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
- Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
- Acting Decisively: The ability to make decisions quickly and effectively.
- Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
- Demonstrating Business Acumen: The ability to understand how the organization operates to achieve its objectives.
- Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
- Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
- Managing Meetings: The ability to conduct a meeting and manage others to accomplish the results needed in the allotted amount of time.
- Solving Problems: The ability to discover solutions to problems.
NOTE REGARDING THE ADVERTISED PAY:The actual starting salary depends on the education and experience of the selected applicant.Please click on the below links to learn more about each job level:No Civil Service test score is required in order to be considered for this vacancy.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*For further information about this vacancy contact:
Deanda Thymes
Deanda.Thymes@la.gov
LDH/HUMAN RESOURCES
BATON ROUGE, LA 70821
225-342-6477This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.Minimum QualificationsMINIMUM QUALIFICATIONS:Four years of experience in which clerical work was a major duty.SUBSTITUTIONS:Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE:Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:
To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.Level of Work:
Advanced.Supervision Received:
General from a classified/unclassified executive or high-ranking classified administrator.Supervision Exercised:
May supervise 1-2 lower-level personnel.Location of Work:
May be used by all state agencies.Job Distinctions:
Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.Examples of WorkRelieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas.Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.
Serves as executive support to department advisors and decision-makers, including administrators and boards/committees.Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.Interprets departmental policies and procedures for staff members and the general public.Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance.Collects and compiles budgetary data for monitoring funds and staffing levels.Prepares materials needed for meetings, such as agendas, handouts, binders, etc.May attend meetings and transcribe minutes.May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found atParental Leave – Up to six weeks paid parental leave
More information can be found atHolidays and Leave – State employees receive the following paid holidays each year:
- New Year’s Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran’s Day,
- Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
- Louisiana State Employees Retirement System (
). LASERS has provided this to give you more detailed information about their system * Teacher’s Retirement System of Louisiana (
), * Louisiana School Employees Retirement System (
), among others
Expected salary: $2978 – 5843 per month
Location: Baton Rouge, LA
Job date: Sun, 06 Oct 2024 04:29:45 GMT
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