Job title: Administrative Coordinator 3
Company: State of Louisiana
Job description: Supplemental InformationThis Administrative Coordinator 3 position is in our Licensure Division. This position provides comprehensive clerical and administrative support to the Licensure Department and reports directly to the Director of Licensure. This includes but is not limited to: greets and directs visitors to appropriate destinations, creates and maintains a daily visitors log (ensures that all visitors to the agency sign in and out), maintains employee and department directories, studies and familiarizes self with all practice acts, rules and regulations and statutes for licensure disciplines regulated by the Board, answers questions from applicants and/or licensees through phone or personal contact regarding rules, regulations, application completion, required documents, document submission due dates, etc.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
- Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
- Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
- Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
- Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
- Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
**Note regarding the advertised pay range: The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities.Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation within 30 days of hire.
REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.This agency participates in the E-Verify system for verification of citizenship and employment authorization.Equal Opportunity Employer. Louisiana is a State as a Model Employer (SAME) for individuals with disabilities.For further information about this vacancy contact:
Theresa Warren
Human Resources Louisiana State Board Of Medical Examiners
twarren@lsbme.la.govMinimum QualificationsMINIMUM QUALIFICATIONS:Two years of experience in which clerical work was a major duty.SUBSTITUTIONS:Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE:Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:
To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.Level of Work:
Advanced.Supervision Received:
General from higher-level clerical and/or supervisory personnel.Supervision Exercised:
May supervise 1-2 lower-level personnel.Location of Work:
May be used by all state agencies.Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.Examples of WorkProvides comprehensive clerical and administrative support to the Administrative Program Director 1 and the Director of Investigations. This includes screening telephone calls, greeting visitors, drafting and editing correspondence, answering routine inquiries, data entry, among other duties of a similar nature.Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.Receives copies of annual renewal forms on all licensees that have indicated a “yes” answer to specific questions that could have an impact on renewal approval. Serves as direct contact person for other divisions, licensees, etc. inquiring about status of renewal “yes” answers.Performs research of internal computer records and/or hard copy files for previous negative reports of information on licensees. Queries the online National Practitioner Data Bank through requests from the Investigations and Licensure Divisions.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found atParental Leave – Up to six weeks paid parental leave
More information can be found atHolidays and Leave – State employees receive the following paid holidays each year:
- New Year’s Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran’s Day,
- Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
- Louisiana State Employees Retirement System (
). LASERS has provided this to give you more detailed information about their system * Teacher’s Retirement System of Louisiana (
), * Louisiana School Employees Retirement System (
), among others
Expected salary: $2272 – 4089 per month
Location: New Orleans, LA
Job date: Sun, 06 Oct 2024 04:43:02 GMT
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