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Administrative Assistant II, CBEST – Admin Team

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Job title: Administrative Assistant II, CBEST – Admin Team

Company: Public Health Foundation Enterprises, In

Job description: Salary : $26.53 – $38.28 per hourPROGRAM SUMMARYHousing for Health (HFH) is a program office within Health Services Administration, a division under the Los Angeles County Department of Health Services (DHS). HFH was created and put into implementation in support of the Los Angeles County Homeless Initiative recommendations in response to and in support of the County’s effort to address and combat homelessness in the communities residing within the boundaries of the County’s eight Service Planning Areas (SPAs).The County-wide Benefits Entitlement Services Team (CBEST) is a program under DHS’ HFH and provides targeted benefit advocacy services to assist individuals, who are homeless or at risk of being homeless (e.g., individuals, families, children, Veterans, etc.) who have complex health and/or behavior health conditions, high utilizers of public services in obtaining sustainable income through government programs such as Supplemental Security Income (SSI), or Social Security Disability Insurance (SSDI), Cash Assistance Program for Immigrants (CAPI), and/or Veteran Disability benefits.POSITION OVERVIEWThe Administrative Assistant II position (also referred to as “position”) is a mid-level administrative analyst position in which the position is assigned to CBEST’s Administration Team and/or other teams within CBEST as needed. CBEST’s Administration Team is responsible for an array of administrative functions/duties, e.g., contract management, contract compliance/monitoring, finance/invoicing, budget and operational functions, and/or other duties as needed in which such duties provide vital support to the overall goals and objects of the CBEST program. The position typically reports to the Associate Director, Section Lead, and/or Director as needed. The position may require travel to various locations within Los Angeles County to attend and/or participate in various meetings with HFH personnel and/or HFH community/contracted agencies and/or attend/participate at off-site HFH related meetings, conferences, etc. as applicable.EXAMPLE OF DUTIESFunctions of the position include, but is not limited to the following:

EDUCATION/EXPERIENCETwo years of experience in a staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget or personnel -OR- One year of experience analyzing and making recommendations for the solution of problems of organization, administration, budget, or personnel.Certificates/Licenses/Clearances

DESIRABLE JOB QUALIFICATIONSJOB QUALIFICATIONS

+ Understanding, interpreting, and working with contract documents, budgets, scopes of work, amendments, etc.
+ Development of contract budget summaries, contract invoice templates, and/or contract expenditure reports.
+ Reviewing, processing, and approving cost reimbursement and/or fee-for-service based invoices; working knowledge of basic accounting practices.
+ Development of contract monitoring tools; monitoring and/or auditing (desk reviews and/or field audits) of public social service contracts that provide public assistance (e.g., housing, disability benefits, etc.) to vulnerable populations experiencing or at risk of being homeless.
+ Requesting, managing, and/or terminating user account access with such County systems such as CALSAWs and/or CHAMP.
+ Updating and/or managing personnel position/item controls and related trackers, spreadsheets, etc.
+ Onboarding, navigating, and/or processing new hires through applicable pre-employment requirements, e.g., online applications, fingerprint/livescan, health clearance, etc.
+ Requesting, managing, and/or terminating user access with such DHS systems
+ Developing fillable PDF documents, combining different documents (e.g., MS Word, Excel, etc.) into a single PDF document, etc.
+ Frequent and heavy use of an array of software, programs, and technologies, which include but is not limited to the following: Word, Excel, PowerPoint, Adobe Reader, Teams, One Note, Outlook, Publisher, Adobe Pro, Google Docs, and/or OneDrive Cloud.
+ Experience in developing MS Excel spreadsheets with complex formulas and functionalities.
+ Ability to multitask within a fast and changing environment associated with competing and time sensitive due dates and/or timelines.
+ Ability to work effectively in a remote work environment (e.g., teleworking) and hybrid work environment (e.g., telework and reporting to job site/office).
+ Promotes interdisciplinary collaboration, fosters teamwork; has excellent boundaries and interpersonal skills.
+ Excellent organizational and communication skills, good at multitasking; works in a collaborative manner across the organization to achieve departmental and overall organizational goals.
+ Ability to make thoughtful decisions and exercise sound judgment; be self-directed, assertive, resourceful, and creative in problem solving.
+ Ability to be a thoughtful listener and adept at capturing feedback; give and receive constructive criticism; use diplomacy in all aspects of the role.PHYSICAL DEMANDSStand FrequentlyWalk FrequentlySit FrequentlyHandling OccasionallyReach Outward OccasionallyReach Above Shoulder OccasionallyClimb, Crawl, Kneel, Bend OccasionallyLift / Carry Occasionally – Up to 15 lbs.Push/Pull Occasionally – Up to 15 lbs.See ConstantlyTaste/ Smell Not ApplicableNot Applicable Not required for essential functionsOccasionally (0 – 2 hrs/day)Frequently (2 – 5 hrs/day)Constantly (5+ hrs/day)WORK ENVIRONMENTGeneral office setting, indoors temperature controlled.Heluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)See job description

Expected salary: $26.53 – 38.28 per hour

Location: Los Angeles, CA

Job date: Sun, 29 Sep 2024 22:59:04 GMT

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