Job title: ADMINISTRATIVE ASSISTANT 4
Company: State of Louisiana
Job description: Supplemental InformationOffice of Juvenile JusticeSwanson Center for Youth at Monroe4701 South Grand StMonroe, LA 71202This vacancy is located at the Swanson Center for Youth in Monroe, Louisiana.AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
- Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
- Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
- Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
- Developing Performance: The ability to assist others in advancing their skills, knowledge, and performance levels of time.
The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*For further information about this vacancy contact:
Garilyn London
OJJ/ Human Resources
Garilyn.London@la.govIn the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the .If you are contacted for an interview, please let us know at that time if you will need special accommodations.NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver’s License and clear a background check.This agency participates in the E-Verify system for verification of citizenship and employment authorization.Minimum QualificationsMINIMUM QUALIFICATIONS:Three years of experience in which clerical work was a major duty.SUBSTITUTIONS:Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE:Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:
To provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.Level of Work:
Advanced.Supervision Received:
General from a high-level manager or low- to mid-level administrator.Supervision Exercised:
May supervise 1-2 lower-level personnel.Location of Work:
May be used by all state agencies.Job Distinctions:
Differs from Administrative Assistant 3 by the presence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.Differs from Administrative Assistant 5 by the absence of responsibility for serving as special assistant to a classified/unclassified executive or high-ranking classified administrator.Examples of WorkResponds to requests for information; may require interpretation of department rules and regulations.Independently composes and types correspondence involving complex, sensitive, and non-routine matters.Represent supervisor in various matters, providing input, and possibly exercising signature authority.Serves as liaison between supervisor and staff members.Assesses importance of issues or conflicts, and briefs supervisor.Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.Prepares materials needed for meetings, such as agendas, handouts, binders, etc.May attend meetings and transcribe minutes.May type contracts, secure appropriate signatures, and track contracts through the approval process.Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found atParental Leave – Up to six weeks paid parental leave
More information can be found atHolidays and Leave – State employees receive the following paid holidays each year:
- New Year’s Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran’s Day,
- Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
- Louisiana State Employees Retirement System (
). LASERS has provided this to give you more detailed information about their system * Teacher’s Retirement System of Louisiana (
), * Louisiana School Employees Retirement System (
), among others
Expected salary: $2602 – 4682 per month
Location: Monroe, LA
Job date: Sun, 18 Aug 2024 02:33:06 GMT
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