Interim Business Manager (School Site Administrative-Operations Manager)

Job title: Interim Business Manager (School Site Administrative-Operations Manager)

Company: Aspire Public Schools

Job description: This job opening is for a Business Manager (School site administrative operations manager) position in Oakland , CAABOUT ASPIREAspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998—to transform the inequitable racial, social, and gender outcomes that our communities persist through—Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers, and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.JOB SUMMARYThe Business Manager is responsible for overall non-academic/instructional business operations of the school site including School Operations and Administration, Accounting, Finance and Budget Management, Data Management, School Leadership, and Serving as a Partner to the Principal. The Business Manager reports to the Principal, supervises supporting staff, and collaborates and partners with all school staff and home office teammates as well as with students, parents, and outside consultants/vendors.ESSENTIAL FUNCTIONSReasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:School Operations & Administration

• Manage the full scope of responsibilities related to student enrollment, student recruitment, and attendance including outreach, training, and reporting
• Manage all aspects of authorizer and charter compliance and state reporting, and maintain accurate electronic and hard copy records
• Manage the school’s multi-truancy process in collaboration with the Admin Team
• Serve as a thought partner to the Principal, and contributor to key operational school decisions
• Manage or supervise the management of vendor relationships such as those with landlords, local fire departments, copier services, building safety contractors, etc.
• Lead school site emergency preparedness planning and execution in collaboration with colleagues on the Emergency Response Team
• Oversee staff in the management of the Nutrition Program
• Manage or supervise the school site facility and respond to building management and facilities crises as needed
• Assist the Administrative Team and/or Leads in the planning and execution of school-wide events (e.g. Graduation, Saturday School, New Student Orientation, Enrollment Events)

Accounting, Finance, and Budget Management

• Collect and process payments for a variety of accounts such as lunch accounts, donations, and fundraisers according to Aspire policy and best practices
• Serve as bookkeeper for school and prepare purchase orders for procurement, submit invoices, and ensure timely payment to vendors
• Oversee and organize the free/reduced lunch program and is responsible for reporting

Data Management

• Manages all aspects of the Student Information System and administrative functions ensuring the integrity of student demographics, health, scheduling, and academic data
• Responsible for the custody of student files, ensuring they are complete, accurate, and properly organized
• Monitor internal systems for managing and tracking student attendance, truancy management, and chronic absenteeism
• Manage online student enrollment system (e.g. SchoolMint) during the open enrollment period, lottery, and registration

School Leadership

• Manage office and other classified non-instructional staff (Office Assistants, Cafeteria Supervisor, Campus Monitors, Parent Coordinator, Building Manager, Custodian, as applicable)
• Manage performance of and train, develop, and provide continuous feedback to non-teaching teammates
• Support the Principal in the participation of hiring school site teammates
• Seek out and attend relevant Aspire-wide and external professional development opportunities

Other Administrative Tasks

• Coordinate and/or provide translation services for our students and families (as needed)
• Update the school website
• Assist the school Principal with all school and extracurricular activities
• Support the business aspects and track the submission of documents to the Home Office, regional office, and operating district
• Demonstrate knowledge of and support, the Aspire Public Schools mission, vision, and value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
• Perform other related duties as required and assigned

QUALIFICATIONS

• Competencies:
• Strong organizational, time management, and multitasking skills
• Strong interpersonal and communication skills
• Experience in office management
• Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills to meet changing job conditions
• Ability to create inclusive environments that honor and supports a diversity of backgrounds and perspectives
• Ability to work independently as well as with a team
• Professional appearance and manner
• Knowledge of Ed Code preferable (or interest in learning)
• Fluency in Spanish – highly desirable

Minimum educational level:

• B.A. Degree preferred or equivalent work experience

Experience required:

• 6 plus years in a fast-paced, administrative position; required
• Experience in a school environment, strongly preferred
• Supervisory experience strongly preferred
• Proficiency with Microsoft Office, network printing, copiers and fax machines

Physical requirements:

• Stand, walk or bend over, kneel, crouch, reach overhead, grasp, push, and pull. Move, lift and/or carry up to 30 pounds to shoulder height
• Repetitive use of hands (i.e. fine manipulation, simple grasping, and power grasping)
• Demonstrate normal depth perception
• Sitting, walking or standing for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephone
• See and read a computer screen and printed matter with or without vision aids
• Hear and understand speech at normal levels and on the telephone with or without auditory aides

Work authorization requirements:

• Clear the Department of Justice background screening
• Authorized to work in the United States required; sponsorship not accepted
• Provide health (TB) clearance (must update every four years)

COMPENSATION:$78,191-$109,740 (Business Manager, Aspire Bay Area Region) based on years of experience. Aspire offers its employees a competitive salary and benefits, including paid time off, 100% core health benefits coverage, life insurance/long-term disability, participation in a CA or TN state retirement plan, tuition reimbursement plan, and adoption assistance program.Aspire Public Schools is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. Aspire promotes affirmative action for minorities, women, disabled persons, and veterans.

Expected salary: $78191 – 109740 per year

Location: California

Job date: Fri, 16 Aug 2024 00:32:03 GMT

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