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Senior Administrative Assistant

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Job title: Senior Administrative Assistant

Company: Stanford University

Job description: Learn about our array of employee benefits, what makes Stanford life unique, and our commitment to diversity, equity and inclusion.Areas of WorkTogether, we’re working towards our collective future. Find your role by browsing our areas of work.☰Senior Administrative AssistantNew📁Administration📅    4 hours ago Post Date📅    104193 Requisition #Apply for Job Share this Job Sign Up for Job AlertsThe Division of Pediatric Critical Care at Stanford University is seeking an Administrative Associate 3 to provide executive-level administrative and operational support with limited supervision. The incumbent will support the Medical Director, department program, and other divisional faculty. S/he is expected to intuitively translate incoming requests and indirect requirements into achievable goals; s/he will create systems and processes through which objectives are met in a timely manner and with the highest quality. This hybrid role is on-site 2- 3 days per week.The Division is a growing team, including long-tenured faculty, staff, and leadership. The division’s activities reach all parts of the mission: patient care, education, and research. The AA3 will have a great deal of exposure to all of these areas and will be communicating with a broad range of individuals at the executive level, both internally and externally. Within the Division, there is a strong operations team of about 22 people. We are a supportive group that prioritizes well-being, with many team events and opportunities for professional development and personal growth. We value balancing home and work life. We foster an environment that leads to fulfilling and rewarding careers at Stanford University for all staff. The AA3 will also be part of the Department of Pediatrics, the second-largest Department in the School. The Department hosts many events and training opportunities and is a place where staff are nurtured. Please check out our website and social media channels below.Duties include:· Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.· Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.· Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.· Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.· Create complex reports and spreadsheets which may utilize specialized software and systems.· Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.· Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.· May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

~ All members of the Department of Pediatrics are engaged in continuous learning and improvement to foster a culture where diversity, equity, inclusion, and justice are central to all aspects of our work. The Department collectively and publicly commits to continuously promoting anti-racism and equity through its policies, programs, and practices at all levels. ~EDUCATION & EXPERIENCE (REQUIRED):High school diploma and four years of administrative experience, or combination of education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

CERTIFICATIONS & LICENSES:NonePHYSICAL REQUIREMENTS*:· Constantly perform desk-based computer tasks.· Frequently sitting.· Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.· Rarely twist/bend/stoop/squat, kneel/crawl.

Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. The pay range for this position working in the California Bay area is $33.17-$43.75/hour.Additional Information

My SubmissionsTrack your opportunities.Similar Listings Stanford, California, United States📁 AdministrationPost Date: Mar 28, 2023 Stanford, California, United States📁 AdministrationPost Date: Jul 31, 2024 Stanford, California, United States📁 AdministrationPost Date: Jan 23, 2024© Stanford University. All rights reserved.Global Impact
We believe in having a global impactClimate and SustainabilityStanford’s deep commitment to sustainability practices has earned us a Platinum rating and inspired a new school aimed at tackling climate change.Medical InnovationsStanford’s Innovative Medicines Accelerator is currently focused entirely on helping faculty generate and test new medicines that can slow the spread of COVID-19.TechnologyFrom Google and PayPal to Netflix and Snapchat, Stanford has housed some of the most celebrated innovations in Silicon Valley.Advancing EducationThrough rigorous research, model training programs and partnerships with educators worldwide, Stanford is pursuing equitable, accessible and effective learning for all.Working Here
We believe you matter as much as the workI love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups.Nora CataSchool of EngineeringI get to apply my real-world experiences in a setting that welcomes diversity in thinking and offers support in applying new methods. In my short time at Stanford, I’ve been able to streamline processes that provide better and faster information to our students.Phillip ChengOffice of the Vice Provost for Student AffairsBesides its contributions to science, health, and medicine, Stanford is also the home of pioneers across disciplines. Joining Stanford has been a great way to contribute to our society by supporting emerging leaders.Denisha ClarkSchool of MedicineI like working in a place where ideas matter. Working at Stanford means being part of a vibrant, international culture in addition to getting to do meaningful work.Laura LindOffice of the President and ProvostGetting Started
We believe that you can love your jobJoin Stanford in shaping a better tomorrow for your community, humanity and the planet we call home.

ResourcesResourcesEqual Opportunity and Disability AccommodationsConsistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a .Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. See ; ; .Equal Opportunity and Disability AccommodationsConsistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a .Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. See

Expected salary: $33.17 – 43.75 per hour

Location: Stanford, CA

Job date: Sun, 11 Aug 2024 03:51:01 GMT

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