Job title: Administrative Operations Professional I
Company: University of Arizona
Job description: Administrative Operations Professional I
Posting Number req20226
Department Animal&Biomedical Sciences-Res
Department Website Link
Location Main Campus
Address 1117 E. Lowell St., Tucson, AZ 85719 USA
Position Highlights The School of Animal and Comparative Biomedical Sciences within the College of Agriculture, Life and Environmental Sciences is looking for an Administrative Operations Professional I to maintain financial records of Aquaculture Pathology Laboratory (APL), provide client service to APL clients around the world, make travel arrangements of APL scientists and staff, coordinate logistics of trainings conducted in APL, order laboratory supplies and maintain lab inventory.Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .
Duties & Responsibilities
- Maintain APL financial records by tracking and reconciling payments preparing invoices for diagnostic services and locating/claiming ACH/wire transfer payments from APL customers. Analyze lab and project expenses. Oversees the review, approval and reporting of all expenditures; coordination of space and facilities; and the design and implementation of financial and operating systems.
- Use and maintain the lab’s database and accounting software. Keep detailed records and maintain transaction records. Work with accounting department to reconcile monthly budgets and track expenditures.
Provide assistance to PI with grant and proposal budgets. * Coordinate travel arrangements, visa processing support to visitors, DCC processing. Work closely with ACBS Business Staff regarding finance and administrative matters. Utilize the University systems to create and submit all appropriate documentation for travel expenses or expenses incurred for the lab using the University credit card.
- Client service: first line of contact for clients, answer phone calls from clients. Resolve diagnostic issues regarding samples received or billing inquisitions with customers via written or oral communication.
- Work with PI to maintain staffing; appropriate staffing levels.
Knowledge, Skills and Abilities:
- Knowledge of accounting software, preferably Quickbooks
- Ability to create and maintain budgets
Minimum Qualifications
- Bachelorâs degree AND one year of accounting/ administrative/coordinative program experience; OR, five years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.
Preferred Qualifications
FLSA Non-Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Organizational Administration
Benefits Eligible Yes – Full Benefits
Rate of Pay $25.50 – $31.88
Compensation Type hourly rate
Grade 7
Compensation Guidance The Rate of Pay Field represents the University of Arizonaâs good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidateâs work experience, education/training, key skills, and internal equity.The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our and our .
Grade Range Minimum $25.5
Grade Range Midpoint $31.88
Grade Range Maximum $38.24
Career Stream and Level PC1
Job Family Administrative Operations
Job Function Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Target Hire Date
Expected End Date
Contact Information for CandidatesDr. Arun Dhar
adhar@arizona.edu
Open Date 8/8/2024
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an for each of the Universityâs campuses.â¯Theseâ¯reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at
Expected salary:
Location: Tucson, AZ
Job date: Fri, 09 Aug 2024 22:46:25 GMT
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