Job title: Administrative Assistant, Office of the Dean
Company: Cornell University
Job description: About The College of Architecture, Art, and PlanningThe College of Architecture, Art, and Planning at Cornell University (Cornell AAP) is home to nearly 1000 students, 120 faculty, and 65 staff members who come together from around the world to take up some of today’s most urgent challenges and advance research, inquiry, and approaches to designing, making, and doing that build a more just and sustainable future.A vital college at one of the nation’s foremost research universities, Cornell AAP bridges fields and faculty with five departments, 20 degree programs, 18 faculty-led labs, and the Cornell Mui Ho Center for Cities, a platform for building partnerships that make change in our cities and communities nationally and internationally.Cornell AAP’s departments include Architecture, Art, and Planning, as well as the new multi-college Paul Rubacha Department of Real Estate, jointly led by the S.C. Johnson College of Business, and the multi-college Department of Design Tech, administered by Cornell AAP in partnership with Cornell Bowers CIS, Cornell Engineering, the College of Human Ecology, and Cornell Tech. The college is housed across three locations (Ithaca, New York City, and Rome, Italy), each with world-class facilities and cutting-edge technologies.Cornell AAP is about acts of transformation. We are committed to building a caring, inclusive, and rigorous community around our shared priorities — Creative + Critical Practices; Sustainability + Social Impact; Design + Emerging Technologies; and the Future of Cities + Development — that enable us to reimagine and reshape the world in radically new ways, every day.The OpportunityCornell University’s College of Architecture, Art, and Planning is seeking a dedicated and proactive Administrative Assistant with excellent communication skills to join the Office of the Dean. This role involves providing comprehensive administrative support and project assistance to the Senior Associate Dean for Strategic Initiatives and Engagement, the Associate Dean for Diversity and Equity, and the Executive Staff Assistant. This position requires a proactive and resourceful approach to problem solving with a high level of customer service.Key Responsibilities:Administrative Support to the Associate Deans
- Provide proactive administrative support to the Senior Associate Dean for Strategic Initiatives and Engagement and the Associate Dean for Diversity and Equity.
- Manage calendars, prioritize meeting requests, and coordinate complex meetings.
- Execute and manage logistics for specialized meetings and events.
- Support ad hoc projects, including research, data collection, and stakeholder contact.
- Draft routine correspondence, create spreadsheets, prepare presentations, and organize meeting materials.
- Coordinate travel arrangements and process travel reimbursements.
General Office Duties
- Serve as the receptionist for the Dean’s Office, welcoming visitors, answering phones, and managing email inquiries.
- Support the operational and maintenance needs of the office.
- Manage office supplies, procurement needs, and maintain office equipment.
- Organize and maintain paper and electronic office files, ensuring confidentiality.
- Assist with office mailings, directories, and procedural documents.
Support to the Executive Staff Assistant
- Monitor and prioritize Dean’s office correspondence.
- Assist with administrative processes, including data collection and scheduling.
- Coordinate complex travel arrangements and support expense reporting.
- Schedule and organize college-wide meetings and events.
Event Coordination
- Assist in planning and executing special events and meetings.
- Arrange travel, accommodations, venues, catering, and promotional activities.
- Manage event logistics, RSVPs, and on-site support.
Other Responsibilities
- Participate in projects beyond the current classification.
- Seek professional development opportunities to enhance effectiveness and connection to Cornell’s mission.
If you are an experienced administrative professional that is organized and detail oriented, and are passionate about making a meaningful impact, we invite you to apply with your resume and cover letter. Join us in shaping the future of the College of Architecture, Art, and Planning at Cornell University.What We NeedAll applicants must include a resume and cover letter for full consideration.
- Associate’s degree and at least 2 years of relevant experience, or an equivalent combination of education and related experience.
- Proficiency with Outlook email and calendar, and Microsoft Office Suite.
- Effective interpersonal, written, and verbal communication skills including proofreading, editing, and taking meeting minutes.
- Ability to multi-task and prioritize tasks effectively.
- Experience with event planning and coordination.
- Experience preparing complex travel itineraries.
- Ability to handle highly sensitive information with tact and diplomacy and maintain confidentiality.
- Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
- Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.
- Experience providing administrative support to faculty or academic leaders.
- Experience using programs designed for website content management (e.g., Drupal), listserv management (Lyris), and/or database development and management (e.g., Airtable, Smartsheet, or Filemaker).
- Knowledge of Cornell University travel and reimbursement and payment request systems.
Rewards and Benefits
- This position is based in Ithaca, New York, and is fully onsite.
- Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
- Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits:
. * Follow this link to learn more about the Total Rewards of Working at Cornell:
. * Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, and the day after, and an end of the year winter break from December 25-January 1.
- Cornell’s impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children’s Tuition Assistance Program.
No visa sponsorship or relocation assistance is available for this position.Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.Familiarize yourself with Cornell’s as well as the university’s .University Job Title: Administrative Asst IVJob Family: AdministrationLevel: DPay Rate Type: HourlyPay Range: $25.52 – $29.66Remote Option Availability: OnsiteCompany: EndowedContact Name: Brad StockJob Titles and Pay Ranges:Non-Union PositionsNoted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:Prior relevant work or industry experienceEducation level to the extent education is relevant to the positionUnique applicable skillsAcademic Discipline (faculty pay ranges reflects 9-month annual salary)To learn more about Cornell’s non-union staff job titles and pay ranges, see .Union PositionsThe hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see .Current Employees:If you currently work at Cornell University, please exit this website and log in to using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.Online Submission Guidelines:Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit on the HR website.Employment Assistance:For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email .If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University’s Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at .Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing .Notice to Applicants:Please read the required Notice to Applicants statement by . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.EEO Statement:Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply. 2024-07-15
Expected salary:
Location: Ithaca, NY
Job date: Sat, 20 Jul 2024 06:01:51 GMT
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