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Administrative Assistant II

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Job title: Administrative Assistant II

Company: The Collaborative for Higher Education Shared Services

Job description: Compensation: $18.15 – $22.69This role may offer the opportunity for a hybrid work arrangement as determined by the Dean of Science, Health, Engineering and MathCompensation Type: HourlyEmployment Type: RegularScheduled Weekly Hours: 40Grade: NE06Department: Operations SupportPosition Summary Provides administrative and clerical support for assigned college operations.
Must be committed to serving a diverse college community. Actively participates in and contributes to continuous quality improvement.Duties & ResponsibilitiesPrepares, processes and tracks financial, personnel, and program and/or departmental documents and transaction’sPrepares purchase documents-prepared requisitions for purchase of different items or the PSA’s.Pay invoices for PSA’s.Schedule New Employee for on-line orientation in Canvas.Approve business card requests-through Apache.Prepares new hire packetsDean/department director support. Calendar, presentation etc.Policy revision support work.Input New Employees’ into Banner.Department FilingAssists in tracking assigned budgets; prepares budget related documents as needed.Prepares department requisitions in Banner.Prepares and maintains a variety of correspondence, documents, and reports, some being highly confidential.Utilizes the college’s database, Banner, and/or program specific database for assigned tasks.Participates in the planning and coordination of program/departmental events and activities.Researches and prepares a variety of reports and spread sheets.Maintains program/department filing system, electronic and paper.Provides assistance to students, staff, and faculty.Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.• Makes travel arrangements for department personnel.Maintains office supply inventory; reorders as needed.Updates handbooks and policy documents; maintains and updates procedure manual.Makes appointments and manages calendars.Prepares work orders for maintenance.Performs related duties as assigned.Knowledge Skills and AbilitiesKnowledge of word processing, spreadsheet, database and calendar software.Skill in decision making and problem solving.Skill in the maintenance of files and records.Skill in the researching, compiling and preparing reports.Skill in oral and written communication.Skill in interpersonal relations.Ability to provide quality customer service.Ability to prioritize a variety of tasks.Ability to organize resources and establish priorities.Ability to work independently and as a team member.Ability to maintain confidentiality, including the ability to recognize situations in which confidentiality is required.The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee occasionally lifts light objects.The work is typically performed in an office.Occasional evening and weekend work required.Knowledge of modern office practices and procedures.Knowledge of college policies and procedures.Knowledge of computers and job related software programs.Knowledge of the use of a variety of office equipment.Knowledge of planning and scheduling techniques.Physical Demands:The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee occasionally lifts light objects.The work is typically performed in an office.Occasional evening and weekend work required.Minimum Qualifications:Minimum Qualifications:

Preferred Qualifications

Best Consideration Date: Until Filled
Instructions to Applicants:Please add the all the following required documents to your application in the “Resume Drop Box” section of your application:

Best Consideration Date: 7/22/2024Notice of Background Check and Education Verification:All employment with Santa Fe Community College (SFCC) are contingent upon the candidate having successfully completed a criminal background check. Some positions may require further educational verification to ensure compliance with our accreditation standards.Additional Comments to Applicants:Applications are disqualified in the first level of review if they do not meet all Minimum Qualifications listed in this job posting. (Years of experience are calculated based upon numbers of hours worked per week. Example: 2 years of experience working 20 hours per week equals 1 year of experience.) Relevant experience pertains to Minimum Qualifications, Job Summary/Basic Function, and Preferred Qualifications/Knowledge, Skills and Abilities described in this job posting. ASSUMPTIONS ARE NOT MADE at any level of SFCC’s Hiring Process if information presented in the application material does not clearly address the Minimum Qualifications, Job Summary/Basic Function, and Preferred Qualifications/Knowledge, Skills and Abilities. Number of pages of application material will not negatively/positively affect your application, however, LACK OF DETAIL may.Diversity Statement:As Santa Fe Community College (SFCC) neighbors ancient Pueblo lands, and is a Sanctuary campus in a Sanctuary city, SFCC is committed to attracting and retaining highly qualified and richly diverse faculty and staff. Our students need a community to teach and support them and that represents their diversity. SFCC strives to make our campus a place of safety, inclusion and equity where all individuals from all diverse backgrounds feel welcomed, nurtured and valued. At the heart of SFCC’s mission – Empower Students, Strengthen Community. Empoderar a los Estudiantes, Fortalecer a la Comunidad – is a commitment and promise that higher education and opportunity should be open to everyone in our community and to fostering a climate where students can be who they want to be. A place where all within our community belong. A place where you are seen, a place where you are valued, a place where you are respected, a place where you are appreciated. Come join our community!EEO Statement:As an EEO employer, Santa Fe Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Santa Fe Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.

Expected salary:

Location: Santa Fe, NM

Job date: Wed, 10 Jul 2024 05:44:11 GMT

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