Job title: Administrative Associate
Company: Santee Cooper Power
Job description:
- Responsible for supporting the Director of Power Systems Engineering & Control, as well as the Sr Managers of Project Management and Design Engineering & Construction Management with diversified administrative support. These may include but are not limited to managing calendars, scheduling travel, processing receipts and invoices, scheduling meetings, processing timesheets, note taking at meetings, producing financial/budget reports, inputting the annual budget, goals tracking, as well as handling all the Reprographics responsibilities for the Department. Also includes corresponding with employees, customers, and other electric utilities as needed.
Essential Job Tasks:
- Provide administrative support to the Director and Sr. Managers to include preparing reports, preparing presentations, prioritizing and routing mail, screening phone calls, making appointments, compiling reports, copying, filing, ordering, and typing routing and coordinating documents for approval by the Director and Sr. Managers.
- Provide support for staff and external meetings by compiling information for agendas, preparing and distributing agendas, taking, indexing and maintaining minutes, and distributing meeting results, and assist with special projects, as requested.
- Responsible for the Reprographics Area, including maintenance of plotters, ordering of needed supplies, reproduction of large-format drawings, and scanning of drawings into appropriate ECM folders.
- Create and maintain various spreadsheets of employee information. Maintain employee information for storm updates. Coordinate supplies and employee list as part of the storm plan. Approve time-sheets as requested.
- Prepare various forms and reports such as budget variances for the Department and fleet reports to Transportation. Run various iReports as requested. Act as budget coordinator for the Department and aide the Director and Sr Managers in preparing annual budgets.
- Coordinate with all units for the reporting of their Departmental Goals. Compile and organize all information collected and forward to the appropriate personal on a routine basis.
- Process all Procurement-card transactions. Use the Oracle/FIS Purchasing System, create requisitions, limited purchase orders, payment releases on blanket purchase orders, and receiving reports for the Department. Handle additional miscellaneous monthly invoice payments for Construction Management.
- Handle travel arrangements by planning itineraries, preparing invitations, coordinating travel arrangements, and processing expenses related to travel, and attend functions, as requested.
Position Requirements
- High School Diploma or GED +5 years experience required.
Compensation Information:
$17.15-$21.40 (min.-mid.)We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
Expected salary:
Location: Moncks Corner, SC
Job date: Thu, 20 Jun 2024 03:55:21 GMT
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